Seattle Executive Support & Office Operations Lead

Mutual Of Enumclaw Insurance Holding Company; Enumclaw (WA); On-site; USD 70,000 - 110,000; Full time

Job summary

Mutual of Enumclaw Insurance Holding Company in Seattle, WA, seeks a proactive, highly organized professional to support the CEO and Executive Leadership Team. This role blends executive assistance with office management, coordinating calendars, travel, communications, and a variety of projects to keep priorities moving.

You'll work closely with senior leaders, help shape the Seattle office operations, and contribute to a positive, efficient environment.

Qualifications

• Strong judgment and discretion when handling confidential information.
• Highly organized with the ability to manage multiple priorities.
• Proactive in anticipating needs and solving problems before they arise.
• Clear, professional written and verbal communication.
• Excellent relationship-building with internal and external partners.
• Ownership mentality; willing to take on responsibilities and see tasks through.
• Ability to work across teams while driving independent initiatives.
• Comfortable using AI-powered scheduling and productivity tools.
• Poised and professional when interacting with senior executives and stakeholders.
• Eager to learn about the business, grow within the company, and take on new opportunities.

Responsibilities

• Provide day-to-day administrative and operational support to the CEO, President, and ELT.
• Coordinate complex calendars, meetings, travel, and related logistics.
• Anticipate executives' needs and resolve scheduling issues proactively.
• Manage communications, requests, and follow-ups with sound judgment.
• Draft and prep professional correspondence, presentations, and materials.
• Create and maintain confidential records and filing systems.
• Exercise discretion with sensitive information.
• Provide occasional personal assistance to the CEO and ELT as needed.
• Own Seattle office operations and serve as go-to contact for facilities and vendors.
• Oversee office supplies, inventory, mail, and budget items.
• Coordinate onboarding logistics, workspace planning, and access control.
• Track office expenses and reimbursements; manage vendors and relationships.
• Plan and execute internal and external events and meetings.
• Support governance, regulatory, and compliance activities as needed.
• Collaborate across teams to drive projects and office initiatives.

Skills

Exceptional judgment

Discretion

Highly organized

Proactive mindset

Strong communicator

Relationship builder

Ownership mentality

Collaborative but independent

Tech-savvy / AI tools

Poised & professional

Eager to learn and grow

Flexible with hours

Seattle office readiness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Mutual of Enumclaw Insurance Holding Company in Seattle, WA, seeks a proactive, highly organized professional to support the CEO and Executive Leadership Team. This role blends executive assistance with office management, coordinating calendars, travel, communications, and a variety of projects to keep priorities moving.

You'll work closely with senior leaders, help shape the Seattle office operations, and contribute to a positive, efficient environment.