Seattle Executive Operations & Support Lead

Mutual Of Enumclaw Insurance Holding Company; Seattle, Northern (WA, KY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Mutual of Enumclaw Insurance Holding Company in Seattle is seeking a proactive, highly organized executive assistant to support the CEO and Executive Leadership Team. You will manage complex calendars, travel, communications, and prepare materials, while helping shape the day-to-day experience of our new Seattle office.

This onsite role offers exposure to leadership, cross-functional collaboration, and opportunities to own office operations, events, governance support, and strategic projects as

Qualifications

• Exceptional judgment and discretion; handle confidential information with care.
• Highly organized and detail oriented.
• A step-ahead mindset; anticipate needs and solve problems.
• Strong communicator and relationship builder.
• Resourceful and adaptable.
• Ownership mentality; take responsibility.
• Collaborative but independently driven.
• Comfortable with technology and eager to use new tools.
• Poised and professional when interacting with executives.
• Eager to learn and grow in a growing Seattle office.
• Flexible when it matters; after-hours availability.
• Ready to be part of the Seattle onsite team.

Responsibilities

• Provide day-to-day administrative and operational support to the CEO, President, and Executive Leadership Team.
• Coordinate calendars, meetings, travel, and related logistics.
• Anticipate executives' needs and resolve scheduling issues.
• Draft, edit, and prepare professional correspondence, presentations, and materials.
• Create and maintain confidential records and filing systems.
• Oversee Seattle office operations, vendors, supplies, and safety compliance.
• Coordinate onboarding and workspace setup for staff and visitors.
• Track office-related expenses and budgets.
• Support executive and strategic projects and cross-team coordination.
• Plan high-visibility meetings and events (ETT, Board, company events).
• Foster positive relationships with employees and external partners.

Skills

Judgment

Discretion

Organization

Proactivity

Communication

Relationship building

Ownership mentality

Collaboration

Tech-savvy

Office admin

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

AI scheduling tools

Job description

Mutual of Enumclaw Insurance Holding Company in Seattle is seeking a proactive, highly organized executive assistant to support the CEO and Executive Leadership Team. You will manage complex calendars, travel, communications, and prepare materials, while helping shape the day-to-day experience of our new Seattle office.

This onsite role offers exposure to leadership, cross-functional collaboration, and opportunities to own office operations, events, governance support, and strategic projects as