Seasonal Office & Events Coordinator

NASCAR; Joliet (IL); Presencial; USD 21 000 - 25 000; Tempo integral

Resumo da oferta

Chicagoland Speedway in Joliet, IL seeks an Office Coordinator to support daily operations during NASCAR's 2027 return. This seasonal, in-office role partners with the General Manager and Director of Facility Operations to keep a fast-paced venue running smoothly.

Ideal candidates are highly organized, detail-oriented, and able to juggle multiple tasks—from calendar management to guest services—while maintaining confidentiality and a professional demeanor.

Qualificações

• Must be at least 18 years old.
• Excellent communication and collaboration abilities.
• Proficient with Excel and Google Sheets; budgeting and scheduling experience a plus.

Responsabilidades

• Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
• Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur.
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
• Manage the procurement and distribution of staff/event apparel.
• Uphold a strict level of confidentiality.
• Process incoming and outgoing mail/packages, shipping and receiving.
• Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
• Monitor and maintain office supply and breakroom inventory.
• Organize office operations and procedures.
• Other duties as assigned.

Conhecimentos

Communication

Time management

Organizational skills

Calm under pressure

Problem solving

Ferramentas

Excel

Google Sheets

Descrição da oferta de emprego

Chicagoland Speedway in Joliet, IL seeks an Office Coordinator to support daily operations during NASCAR's 2027 return. This seasonal, in-office role partners with the General Manager and Director of Facility Operations to keep a fast-paced venue running smoothly.

Ideal candidates are highly organized, detail-oriented, and able to juggle multiple tasks—from calendar management to guest services—while maintaining confidentiality and a professional demeanor.