Seasonal Office & Events Coordinator - Speedway (Joliet)

National Association for Stock Car Auto Racing (NASCAR); Chicago, Joliet (IL, IL); On-site; USD 21,000 - 25,000; Part time

Job summary

National Association for Stock Car Auto Racing (NASCAR) seeks an organized Office Coordinator for a seasonal in-office role based in Joliet, IL, supporting the General Manager and Director of Facility Operations. The position requires handling calendars, travel, vendor coordination, and confidential tasks with a proactive, problem-solving approach.

Ideal candidates will be detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced environment near Chicagoland

Qualifications

• At least 18 years of age.
• Strong communication, interpersonal, and collaboration skills.
• Excellent time management and organizational abilities with a track record of managing multiple priorities.

Responsibilities

• Coordinate with corporate legal on development of legal documents with partners, vendors, track rentals, service providers.
• Provide administrative support for Chicagoland Speedway leadership, calendars, expense reports, travel itineraries, credential requests.
• Maintain clear, professional communication with internal teams and vendors.
• Assist in high-stakes situations with a cool and collected demeanor.
• Oversee guest lists, invitations, passes, and host NASCAR suite events.
• Manage procurement and distribution of staff/event apparel.
• Maintain confidentiality and manage mail/packages, shipping and receiving.
• Coordinate IT on equipment and telecom/network issues and inventory logs.
• Monitor office supply and breakroom inventory and organize procedures.

Skills

Organization

Communication

Time management

Problem-solving

Attention to detail

Calm under pressure

Proactive

Tools

Excel

Google Sheets

Job description

National Association for Stock Car Auto Racing (NASCAR) seeks an organized Office Coordinator for a seasonal in-office role based in Joliet, IL, supporting the General Manager and Director of Facility Operations. The position requires handling calendars, travel, vendor coordination, and confidential tasks with a proactive, problem-solving approach.

Ideal candidates will be detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced environment near Chicagoland