Office Coordinator Event Staff - Chicagoland Speedway

Paddock; Joliet (IL); On-site; USD 21,000 - 25,000; Part time

Job summary

Chicagoland Speedway in Joliet, IL seeks an organized Office Coordinator for a seasonal, part-time role supporting the General Manager and Facility Operations. You will manage calendars, travel, permits, and guest lists, ensuring smooth operations during race events.

This position requires handling confidential documents, coordinating with the corporate legal department, and serving as a reliable point of contact for partners, vendors, and track rentals.

Qualifications

• At least 18 years of age.
• Strong communication and collaboration skills.
• Excellent time management and organizational abilities.
• Proactive, solution-oriented approach to problem-solving.
• Proficient in Excel and Google Sheets for budgets and schedules.
• Reliable transportation to Joliet track location.

Responsibilities

• Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
• Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur.
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
• Manage the procurement and distribution of staff/event apparel.
• Uphold a strict level of confidentiality.
• Process incoming and outgoing mail/packages, shipping and receiving.
• Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
• Monitor and maintain office supply and breakroom inventory.
• Organize office operations and procedures.
• Other duties as assigned.

Skills

Excel

Google Sheets

Budgeting

Scheduling

Time management

Communication

Organizational skills

Problem solving

Job description

# Office Coordinator Event Staff - Chicagoland SpeedwayPart timeCHICAGOLAND SPEEDWAYChicagoland Speedway is a 1.5-mile located in Joliet, Illinois, approximately 30 miles south of downtown Chicago on old Historic Route 66. NASCAR returns to Chicagoland Speedway for three days of racing action on June 25-27, 2027.Position PurposeWe're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR’s return to Chicagoland Speedway in 2027. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative, operational and executive support related tasks, able to problem solve and work independently.## Responsibilities* Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.;* Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.;* Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned;* Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur;* Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events;* Manage the procurement and distribution of staff/event apparel;* Uphold a strict level of confidentiality;* Process incoming and outgoing mail/packages, shipping and receiving;* Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs;* Monitor and maintain office supply and breakroom inventory;* Organize office operations and procedures;* Other duties as assigned.## Qualifications* At least 18 years of age.* Strong communication, interpersonal, and collaboration skills.* Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.* Ability to remain calm and professional in high-pressure situations.* A proactive and solution-oriented approach to problem-solving.* Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.* Meticulous attention to detail.* Reliable transportation to and from the track location.## The compensation range for this position is15.00-18.00