Seasonal Office & Events Coordinator

Paddock; Joliet (IL); On-site; USD 21,000 - 25,000; Part time

Job summary

Chicagoland Speedway in Joliet, IL seeks an organized Office Coordinator for a seasonal, part-time role supporting the General Manager and Facility Operations. You will manage calendars, travel, permits, and guest lists, ensuring smooth operations during race events.

This position requires handling confidential documents, coordinating with the corporate legal department, and serving as a reliable point of contact for partners, vendors, and track rentals.

Qualifications

• At least 18 years of age.
• Strong communication and collaboration skills.
• Excellent time management and organizational abilities.
• Proactive, solution-oriented approach to problem-solving.
• Proficient in Excel and Google Sheets for budgets and schedules.
• Reliable transportation to Joliet track location.

Responsibilities

• Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
• Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur.
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
• Manage the procurement and distribution of staff/event apparel.
• Uphold a strict level of confidentiality.
• Process incoming and outgoing mail/packages, shipping and receiving.
• Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
• Monitor and maintain office supply and breakroom inventory.
• Organize office operations and procedures.
• Other duties as assigned.

Skills

Excel

Google Sheets

Budgeting

Scheduling

Time management

Communication

Organizational skills

Problem solving

Job description

Chicagoland Speedway in Joliet, IL seeks an organized Office Coordinator for a seasonal, part-time role supporting the General Manager and Facility Operations. You will manage calendars, travel, permits, and guest lists, ensuring smooth operations during race events.

This position requires handling confidential documents, coordinating with the corporate legal department, and serving as a reliable point of contact for partners, vendors, and track rentals.