Office Coordinator Event Staff - Chicagoland Speedway

National Association for Stock Car Auto Racing (NASCAR); Chicago, Joliet (IL, IL); On-site; USD 21,000 - 25,000; Part time

Job summary

National Association for Stock Car Auto Racing (NASCAR) seeks an organized Office Coordinator for a seasonal in-office role based in Joliet, IL, supporting the General Manager and Director of Facility Operations. The position requires handling calendars, travel, vendor coordination, and confidential tasks with a proactive, problem-solving approach.

Ideal candidates will be detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced environment near Chicagoland

Qualifications

• At least 18 years of age.
• Strong communication, interpersonal, and collaboration skills.
• Excellent time management and organizational abilities with a track record of managing multiple priorities.

Responsibilities

• Coordinate with corporate legal on development of legal documents with partners, vendors, track rentals, service providers.
• Provide administrative support for Chicagoland Speedway leadership, calendars, expense reports, travel itineraries, credential requests.
• Maintain clear, professional communication with internal teams and vendors.
• Assist in high-stakes situations with a cool and collected demeanor.
• Oversee guest lists, invitations, passes, and host NASCAR suite events.
• Manage procurement and distribution of staff/event apparel.
• Maintain confidentiality and manage mail/packages, shipping and receiving.
• Coordinate IT on equipment and telecom/network issues and inventory logs.
• Monitor office supply and breakroom inventory and organize procedures.

Skills

Organization

Communication

Time management

Problem-solving

Attention to detail

Calm under pressure

Proactive

Tools

Excel

Google Sheets

Job description

Position Purpose

We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR’s return to Chicagoland Speedway in 2027. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative, operational and executive support related tasks, able to problem solve and work independently.

Responsibilities

• Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
• Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
• Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned.
• Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur.
• Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events.
• Manage the procurement and distribution of staff/event apparel.
• Uphold a strict level of confidentiality.
• Process incoming and outgoing mail/packages, shipping and receiving.
• Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs.
• Monitor and maintain office supply and breakroom inventory.
• Organize office operations and procedures.
• Other duties as assigned.

Qualifications

• At least 18 years of age.
• Strong communication, interpersonal, and collaboration skills.
• Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
• Ability to remain calm and professional in high-pressure situations.
• A proactive and solution-oriented approach to problem-solving.
• Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
• Meticulous attention to detail.
• Reliable transportation to and from the track location.

Pay and Benefits

The compensation range for this position is: 15.00-18.00.

Benefits Information: For an overview of NASCAR Benefits, please navigate to: https://careers.nascar.com/benefitsandwellness/.

For an overview of NASCAR Benefits, please navigate to: https://careers.nascar.com/benefitsandwellness/.

Company Culture

Behind every race weekend are talented people helping shape the future of sports and entertainment.

That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

We are looking for your voice, your ideas, and your perspective. To help us get to know you accurately and keep the process fair for everyone, we ask that interviews and assessments be completed without the support of AI-generated content or automated assistance.