Seasonal Office Coordinator - Fast-Paced CPA Firm

Montoya & Monzingo, LLP; Texas; On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive hourly pay

Modern technology

Collaborative team environment

Seasonal return opportunity

Job summary

Montoya & Monzingo, LLP in Texas seeks a highly organized, tech-savvy Office Coordinator for the busy tax season. This temporary role runs 2-3 months at a time, twice per year, with potential to become full-time if it fits.

You will manage day-to-day operations, handle calls, scheduling, document management, and basic tech support, helping partners and staff stay productive in a fast-paced CPA environment. Hours typically Monday to Friday with occasional overtime during deadlines.

Qualifications

• Strong administrative and office management experience.
• (From CPA or professional office) familiarity a plus.
• Proven ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Coordinate day-to-day office operations in a high-volume CPA firm.
• Manage incoming calls, client communications, scheduling, and front office activities.
• Troubleshoot basic technology issues and assist staff with software/hardware needs.
• Organize electronic documents and maintain digital workflows.
• Coordinate scanning, printing, electronic filing, and document management.
• Prioritize multiple tasks while responding to changing priorities.
• Support partners and staff with administrative and operational projects.

Skills

Highly organized

Strong communication

Self-starter / independent

Excellent multitasking

Customer-service oriented

Ability to learn new software

Professional demeanor

Experience in CPA/professional office

Tools

Microsoft Office (Outlook, Excel)

Document management systems

Cloud-based software

Printers/Scanners basic troubleshooting

Job description

Job Description

Job Description

Temporary | 2-3 Months Twice Per Year | Fast-Paced CPA Firm

Looking for meaningful work without a year-round commitment?

We're seeking a highly organized, tech-savvy Office Coordinator to join our team during our busiest seasons. This is the perfect opportunity for someone who enjoys working in a fast-paced office but prefers the flexibility of working only 2-3 months at a time, twice each year. There is an opportunity for it to turn into a full time permanent position.

If you're someone who enjoys project-based work, we'd love to hear from you.

What You'll Do

You'll be the operational backbone of our office, helping keep everything running smoothly during our busiest months.

• Coordinate day-to-day office operations in a high-volume tax and accounting firm
• Manage incoming calls, client communications, scheduling, and front office activities
• Troubleshoot basic technology issues and assist staff with software and hardware needs
• Organize electronic documents and maintain digital workflows
• Coordinate scanning, printing, electronic filing, and document management
• Prioritize multiple tasks while responding quickly to changing priorities
• Support partners and staff with administrative and operational projects

What We're Looking For:

We're looking for someone who thrives under pressure and genuinely enjoys staying busy.

• Exceptional computer and technology skills
• Ability to quickly learn new software platforms
• Highly organized with outstanding attention to detail
• Excellent multitasking and time management skills
• Comfortable working in a fast-paced, deadline-driven environment
• Professional, friendly, and customer-service oriented
• Strong verbal and written communication skills
• Self-starter who can work independently with minimal supervision
• Administrative or office management experience
• Experience in a CPA firm, law firm, financial services, or other professional office
• Experience with Microsoft Office (especially Outlook and Excel)
• Experience with document management systems and cloud-based software
• Basic troubleshooting of office technology, printers, scanners, and software

Schedule

This is a seasonal position with the flexibility to be a permanent full time position

Typical busy seasons include:

• January through April (Tax Season)
• August through October (Extension Season)

Hours are generally Monday through Friday, with occasional overtime available during peak deadlines.

Why This Position?

This role is ideal for someone who:

• Wants to work only part of the year
• Enjoys staying mentally engaged
• Likes solving problems and helping people
• Prefers a dynamic environment where no two days are the same
• Wants to avoid the commitment of a permanent, year-round position

What We Offer

• Competitive hourly pay based on experience
• Supportive and collaborative team
• Modern technology
• A professional environment where your experience is valued
• The opportunity to return each busy season if it's a great fit

If you're an organized, technology-minded professional who enjoys keeping a busy office running efficiently, we'd love to hear from you.