Seasonal Election Clerk

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 18,000 - 25,000; Part time

Job summary

The City of Indianapolis and Marion County is seeking a self-motivated administrative assistant to support the Election Board's daily operations in Marion County. You will greet visitors, answer phones, process mail, handle scheduling, and assist with voter records and election materials under close supervision.

Responsibilities include data entry, managing stock, supporting poll workers and satellite voting sites, and ensuring timely delivery of absentee ballots and documents for Election Day.

Qualifications

• Must be a registered voter and reside in Marion County.
• Bachelor's degree preferred; three years of work relevant experience or college-level study required.
• Three references required.
• Must be customer service oriented with strong organization and communication skills.
• Proficiency in Microsoft Office products required.
• Should demonstrate an interest in the electoral process within Marion County.

Responsibilities

• Greets visitors and answers telephone calls; reviews voicemail; provides information and routes to staff.
• Accepts and file-marks candidate and campaign finance documents; distributes to staff.
• Accepts absentee voting documents and distributes to staff.
• Maintains and updates public records, including oaths of office and printed election results.
• Gains knowledge of the State-wide Voter Registration System (SVRS).
• Replenishes stock and distributes election forms on request.
• Monitors office stock including time sheets, receipts, and copy paper.
• Sorts mail; tracks time-sensitive deliveries and accepts deliveries.
• Prepares and implements processes for Marion County elections.
• Monitors and maintains facsimile documents.
• Operates office equipment including computer terminal, typewriter, copier, fax machine.
• Processes in-person voters.
• Mails absentee applications and correspondence.
• Processes absentee ballot applications and ballots.
• Prepares voted absentee ballots for Election Day.
• Assists with satellite voting sites operations.
• Assists with recruitment and organization of poll workers.

Skills

Customer service

Organization

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Agency Summary

The Election Board oversees federal, state, county, city, and school district elections in Marion County. The board’s administrative duties include accepting campaign finance and candidate filing forms, handling election ballots, maintaining voting machines, training election officials, and counting and certifying votes.

Job Summary

Under direct supervision performs a variety of general clerical/office support functions to facilitate and streamline administrative processes in the Election Board. Answers telephones; greets visitors; receives, processes, and distributes mail/documents; prepares and processes scheduling and implementation of the Marion County Election system. Performs general data processing/typing activities; and provides direct administrative support to the Election Board Director and his/her staff. This position may not exceed the employment term of twelve (12) weeks per hiring period.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Responsibility

• Greets visitors and answers telephone calls; reviews voicemail; provides and receives standard/detailed information concerning the work unit; transfers telephone calls and/or takes messages; and provides visitors with directions to appropriate staff member/department.
• Accepts and file-marks candidate and campaign finance documents, distributes the filed document to the appropriate staff member/department.
• Accepts absentee voting documents, distributes the documents to the appropriate staff member/department.
• Maintains and updates public records, including, but not limited to oaths of office and printed election results.
• Gains a working knowledge and use of the State-wide Voter Registration System (SVRS).
• Replenishes stock and distributes election forms upon request.
• Monitors certain office supply stock, including, but not limited to: cab time sheets, campaign finance fine receipts, cashier payment slips and copy paper.
• Gains a working knowledge of the function of election forms.
• Sorts mail in a timely and accurate manner, noting time-sensitive deliveries; accepts and tracks deliveries.
• Prepares and implements processes for the elections in Marion County.
• Monitors and maintains facsimile documents.
• Operates a variety of general office equipment including a computer terminal/data processor (to enter and/or retrieve data); a typewriter; a copier, telephone, Dymo LabelWriter and a fax machine.
• Processes in-person voters.
• Mails absentee applications and correspondence.
• Processes absentee ballot applications and ballots.
• Prepares voted absentee ballots for Election Day.
• Assists with implementation and operation of satellite voting sites.
• Assists with the recruitment and organization of poll workers.

Performs other related duties of a comparable level/type as required.

Requirements

• Must be a registered voter and reside in Marion County.
• Bachelor's degree preferred. Three (3) years of work relevant experience or college-level study required.
• Three (3) references required.
• Must be customer service oriented and have strong organization and communication skills.
• Proficiency in Microsoft Office Products required.
• Should demonstrate an interest in the electoral process within Marion County.

Work is conducted in a standard office environment.

Some work, including, but not limited to Election Day, is required in the Election Service Center (ESC). Working conditions in the ESC include 37,000 sq. ft. warehouse. Dress is commensurate with working conditions. No shorts allowed for safety reasons; closed toe shoes are required at all times and steel toed shoes/boots are recommended.

Must have reliable transportation and be able to drive between office, Election Service Center, polling locations and satellite voting locations.