Election Administrator

hamiltoncountyindiana; Noblesville (IN); On-site; USD 58,000 - 83,000; Full time

Job summary

Hamilton County in Noblesville, Indiana, seeks an Election Administrator to oversee the Elections Department. The role supervises personnel, ensures compliance with state and federal regulations, maintains records, generates reports, and manages the election process from candidate filings to polling operations.

Responsibilities include budgeting, reporting to state and federal bodies, coordinating volunteers, and working with other county departments on technology upgrades and policy updates.

Responsibilities

• Supervises and directs department personnel, including interviewing applicants and hiring, planning/delegating work assignments, providing orientation, training and corrective instruction, evaluating performance, recommending personnel actions, and maintaining discipline.
• Answers telephone and assists office visitors, providing assistance and information as requested. Opens and responds to department mail.
• Generates various reports/lists such as population, election statistics, and voter history, compiles statistics and mails monthly reports to State Election Commission and Federal Election Commission.
• Attends staff meetings and other meetings as required, such as GIS Committee, Election Board, County Council, and Board of County Commissioners.
• Periodically prepares and disseminates press releases regarding elections and voter registration, and conducts interviews and presentations to community groups as requested.
• Prepares annual department budget, projecting payroll and other costs, and discussing with Council as requested; prepares annual budget projections and claims for the election process.
• Maintains current knowledge of state guidelines by reading legislative updates and attending related conferences; implements changes in local policies and procedures.

Job description

Location

1 Hamilton County Square - Noblesville, Indiana, 46060 Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Election Administrator

DEPARTMENT: Elections

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

HOURLY RATE: Up to $51.3741 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship .

Incumbent serves as Election Administrator for the Election Department, responsible for administering election activities according to state and federal regulations, maintaining records, generating reports, and supervising personnel.

DUTIES

• Supervises and directs department personnel, including assisting with interviewing applicants and hiring, planning/ delegating work assignments, providing orientation, training and corrective instruction, evaluating performance, recommending personnel actions, and maintaining discipline.
• Answers telephone and assists office visitors, providing assistance and information as requested. Opens and responds to department mail.
• Generates various reports/lists as needed or as requested, such as population, election statistics, and voter history, addresses and mailing labels. Compiles statistics and mails monthly reports to State Election Commission and Federal Election Commission as required.
• Attends staff meetings, and other meetings as required or as needed, such as periodic GIS Committee, Election Board, County Council, and/or Board of County Commissioners.
• Periodically prepares and disseminates press releases regarding elections and voter registration, and occasionally conducts interviews and makes presentations to community groups as requested.
• Periodically assists Clerk personnel as requested.
• Periodically sets up petitions as requested.
• Prepares annual department budget, projecting payroll and other costs, and discussing with Council as requested. Prepares annual budget projections and claims for the election process for city and town officials.
• Periodically works with ISS Department in upgrading software and hardware as needed.
• Maintains current knowledge of relevant state guidelines by reading legislative updates and occasionally attending related conferences; makes appropriate changes in local policies and procedures.

Election duties

• Receives, files and processes declarations of candidacy, including verifying registration, assisting candidates, answering questions as requested, proofreading, filing, entering candidate list on computer, and disseminating to news media and the public.
• Assists candidates and/or committees in preparing and filing campaign finance reports, including providing information regarding laws and procedures, entering various information on database, mailing deadline and delinquency notices, and compiling and forwarding list of delinquent reports to Election Board.
• Designs/prepares/enters ballots and enters precinct information on computer semi-annually according to state guidelines, including proofreading to ensure accuracy of all information, printing/preparing ballot fronts for voting machines, and printing sample ballots for each precinct.
• Maintains inventory of voting machines, entering serial numbers and cost on computer, determining number needed by each precinct, and recording precinct assignment.
• Oversees absentee voting process, including printing ballots, reviewing applications, verifying eligibility, scheduling and overseeing public test of absentee ballot card voting system.
• Schedules election and poll workers for precincts for election days, including maintaining log of volunteers, mailing letters requesting volunteers to precinct committee persons, and making new assignments for cancellations.
• Schedules/provides training for election poll workers regarding election day forms and procedures. Makes changes to poll worker training manual as needed.
• Arranges/renews contracts with facilities as polling locations, including reviewing state requirements, and arranging building access to