Internship - MCEB

City of Indianapolis & Marion County; Indianapolis (IN); On-site; USD 17,000 - 25,000; Full time

Job summary

City of Indianapolis Marion County is seeking interns to support all agency departments in the preparation and execution of elections in Marion County.

Interns will monitor campaign finance reports, assist with ballots testing, recruit and engage poll workers, help with website and social media content, train staff, review absentee applications, assemble supply kits, lead In-Person Early Voting efforts, answer voter questions by email and phone, and support Election Day operations.

Qualifications

• Position is open to current college juniors, seniors, and graduate students.
• Ideal candidate will be available for 37.5 hours each week, but accommodations will be granted to fill the position.
• Applicants must be registered to vote in Marion County, Indiana.
• Applicants must be proficient in the standard Microsoft Office suite, and familiar with databases, cloud-based programs, and be willing to learn and follow detailed legal processes.
• A high-level of confidentiality and professionalism is required.
• Interns will interact with members of the public and Election Board stakeholders. A strong customer-service background is preferred.
• Ability to multitask. Excellent verbal and written communication skills are essential.

Responsibilities

• Monitor and accept campaign finance reports.
• Support Election Board staff and vendors in the creation of ballots and testing of election equipment.
• Recruit, assign, and engage with poll workers to staff each of the Vote Centers in Marion County.
• Assist with website and social-media content and other communication strategies.
• Assist staff with poll-worker training sessions before Election Day.
• Review, process, and approve applications for voters requesting a vote-by-mail absentee ballot.
• Aid the Service Center Supervisor by monitoring inventory and assembling supply kits for Vote Centers.
• Establish an active leadership role for In-Person Early Voting at the City-County Building and other satellite locations throughout the county.
• Respond to voter questions by email and phone and refer more complex issues to staff.
• Assist in Election Day operations at the Election Service Center.

Job description

Agency Summary

The Election Board oversees federal, state, county, city, and school district elections in Marion County. The board’s administrative duties include accepting campaign finance and candidate filing forms, handling election ballots, maintaining voting machines, training election officials, and counting and certifying votes.

Job Summary

Interns will work in all departments within the agency to support full-time, seasonal, and temporary staff in the preparation and execution of elections in Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Monitor and accept campaign finance reports.
• Support Election Board staff and vendors in the creation of ballots and testing of election equipment.
• Recruit, assign, and engage with poll workers to staff each of the Vote Centers in Marion County.
• Assist with website and social-media content and other communication strategies.
• Assist staff with poll-worker training sessions before Election Day.
• Review, process, and approve applications for voters requesting a vote-by-mail absentee ballot.
• Aid the Service Center Supervisor by monitoring inventory and assembling supply kits for Vote Centers.
• Establish an active leadership role for In-Person Early Voting at the City-County Building and other satellite locations throughout the county.
• Respond to voter questions by email and phone and refer more complex issues to staff.
• Assist in Election Day operations at the Election Service Center.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities management may deem necessary.

Position is open to current college juniors, seniors, and graduate students.

Ideal candidate will be available for 37.5 hours each week, but accommodations will be granted to fill the position.

Applicants must be registered to vote in Marion County, Indiana.

The position is open to all academic majors, but applicants must have an interest in elections, campaigns, politics, and/or government, in general.

Applicants must be proficient in the standard Microsoft Office suite, and familiar with databases, cloud-based programs, and be willing to learn and follow detailed legal processes.

A high-level of confidentiality and professionalism is required.

Interns will interact with members of the public and Election Board stakeholders. A strong customer-service background is preferred.

Ability to multitask. Excellent verbal and written communication skills are essential.