Election Office Clerk: Voter Services & Admin Support

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 18,000 - 25,000; Part time

Job summary

The City of Indianapolis and Marion County is seeking a self-motivated administrative assistant to support the Election Board's daily operations in Marion County. You will greet visitors, answer phones, process mail, handle scheduling, and assist with voter records and election materials under close supervision.

Responsibilities include data entry, managing stock, supporting poll workers and satellite voting sites, and ensuring timely delivery of absentee ballots and documents for Election Day.

Qualifications

• Must be a registered voter and reside in Marion County.
• Bachelor's degree preferred; three years of work relevant experience or college-level study required.
• Three references required.
• Must be customer service oriented with strong organization and communication skills.
• Proficiency in Microsoft Office products required.
• Should demonstrate an interest in the electoral process within Marion County.

Responsibilities

• Greets visitors and answers telephone calls; reviews voicemail; provides information and routes to staff.
• Accepts and file-marks candidate and campaign finance documents; distributes to staff.
• Accepts absentee voting documents and distributes to staff.
• Maintains and updates public records, including oaths of office and printed election results.
• Gains knowledge of the State-wide Voter Registration System (SVRS).
• Replenishes stock and distributes election forms on request.
• Monitors office stock including time sheets, receipts, and copy paper.
• Sorts mail; tracks time-sensitive deliveries and accepts deliveries.
• Prepares and implements processes for Marion County elections.
• Monitors and maintains facsimile documents.
• Operates office equipment including computer terminal, typewriter, copier, fax machine.
• Processes in-person voters.
• Mails absentee applications and correspondence.
• Processes absentee ballot applications and ballots.
• Prepares voted absentee ballots for Election Day.
• Assists with satellite voting sites operations.
• Assists with recruitment and organization of poll workers.

Skills

Customer service

Organization

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The City of Indianapolis and Marion County is seeking a self-motivated administrative assistant to support the Election Board's daily operations in Marion County. You will greet visitors, answer phones, process mail, handle scheduling, and assist with voter records and election materials under close supervision.

Responsibilities include data entry, managing stock, supporting poll workers and satellite voting sites, and ensuring timely delivery of absentee ballots and documents for Election Day.