Seasonal Administrative Assistant - Christmas Programs

Salvation Army; Tucson (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

The Salvation Army in Tucson is seeking a competent administrative assistant to support the Hospitality House program and Angel Tree registrations. This full-time, temporary role runs 40 hours per week through December and requires accurate data entry, strong organization, and compassionate interaction with diverse clients.

Responsibilities include reviewing applications for accuracy, guiding applicants, handling high-volume data entry, answering inquiries, and maintaining program records to

Qualifications

• Administrative/clerical experience required.
• Proficient with Microsoft Office programs.
• Strong written and verbal communication skills.
• Ability to interact respectfully with a diverse population.
• Professional manner when working with the public.
• Need to be organized and detail-oriented.
• Must be able to pass a background check.

Responsibilities

• Review Christmas Assistance registration applications for accuracy, completeness, and eligibility requirements.
• Guide and support applicants in gathering required information and documentation.
• Provide supportive assistance to individuals and families through the Angel Tree process.
• Assist applicants with completing Angel Tree applications, including clarifications as needed.
• Perform high-volume data entry for Christmas Assistance and Adopt-a-Family registrations.
• Respond to inquiries about programs and schedule appointments when needed.
• Compile and maintain program data to support planning and distribution of toys and assistance.
• Assist with sponsor registration and verification of required information.
• Collect and document toy wish lists and requested items from eligible applicants.
• Provide support at remote distribution locations with client check-in and records verification.
• Coordinate sponsor donations and delivery of items to recipients.
• Assist with post-program donor communications and thank-you letters.
• Perform other duties related to Christmas Assistance, Angel Tree, and Adopt-a-Family programs.

Skills

Admin experience

Microsoft Office

Written & verbal communication

Diversity sensitivity

Public interaction

Organizational skills

Background check

Job description

The Salvation Army in Tucson is seeking a competent administrative assistant to support the Hospitality House program and Angel Tree registrations. This full-time, temporary role runs 40 hours per week through December and requires accurate data entry, strong organization, and compassionate interaction with diverse clients.

Responsibilities include reviewing applications for accuracy, guiding applicants, handling high-volume data entry, answering inquiries, and maintaining program records to