Seasonal Administrative Assistant

Pennington County; Township X (SD); On-site; USD 21,000 - 30,000; Full time

Job summary

Pennington County in the United States seeks a general clerical and customer service support professional. You will open and distribute mail, log title work, balance daily receipts, and assist accounting with databases, records, and close-out duties.

You will handle confidential documents, scan materials, and communicate via memos, letters, and emails. The role requires a High School Diploma or GED, 1–3 years office experience, and proficiency with Microsoft Office and PDF software.

Qualifications

• High School Diploma or GED.
• 1–3 years of related office experience.
• Working knowledge of typical office equipment and software.

Responsibilities

• Opens and distributes mail for staff processing.
• Logs title work into the office program for tracking purposes.
• Balances daily motor vehicle receipts and payments for close of day.
• Assists accounting by maintaining databases, records and files and with cash count down and closing duties.
• Scans documents of confidential information while maintaining confidentiality.
• Represents the office through memos, letters, and emails in a professional manner.
• Processes motor vehicle transactions and real estate tax payments received by mail, in person, or by phone.
• Heavy filing (alpha and numeric) and quality control of held documents awaiting processing.
• Maintains distribution of resource supplies for title processors.
• Performs related duties as assigned by supervisor and maintains compliance with policies.

Skills

Organizational skills

Communication skills

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

PDF Software

Job description

Position Objective:

To provide general clerical and customer service support

Essential Functions:

• Opens and distributes mail for staff processing
• Logs title work into the office program for tracking purposes
• Balances daily motor vehicle receipts and payments for close of day
• Assists accounting by maintaining various databases, records and files as needed and with cash count down and all closing duties
• Scan documents of critical and sensitive information while maintaining confidentiality
• Represents office through memos, letters and emails in a professional accurate manner
• Process motor vehicle basic transactions and current real estate tax payments received via mail, in person or on the phone
• Heavy filing (alpha and numeric) and quality control of held documents awaiting processing
• Maintains distribution of resource supplies needed by all title processors throughout the office
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

Education and/or Experience Required:

• High School Diploma or GED
• One to three years of related work experience in an office environment (clerical, customer service or administration) working knowledge of typical office equipment including calculator, multi-line phones, copiers and computers
• Microsoft Office programs and PDF Software knowledge

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
• Must be able to lift and carry up to 50 pounds.
• Must be able to talk, listen, and speak clearly on telephone and in-person
• Ability to communicate effectively orally and in writing with excellent problem-solving skills

Working Environment:

• Most work is performed indoors in an office where noise and interruptions often occur
• Continual effort striving to increase speed and accuracy in all areas of experience is required
• Professional business atmosphere where accuracy in accounting of monies and secure information is retained confidentially