SEAS Office Associate | Student & Faculty Support

Western Kentucky University; Bowling Green (KY); On-site; USD 21,000 - 23,000; Full time

Job summary

Western Kentucky University (WKU) seeks an administrative support professional for the School of Engineering and Applied Sciences (SEAS) in Bowling Green, KY. The role works with the office coordinator, supports the Director, and helps students, faculty, and staff in SEAS with day-to-day operations and event coordination.

The position requires a High School Diploma or GED plus 2 years of clerical experience and proficiency in Microsoft Office.

Qualifications

• High School Diploma or GED equivalent, plus 2 years clerical experience
• Experience working in a team environment
• Proficiency in Microsoft Office

Responsibilities

• Provide Customer Service for SEAS Main Office (Fielding Walk-ins and Calls)
• Facilitate Graduate Assistant paperwork
• Manage the Scheduling of Tours with faculty and student ambassadors
• Review/[e-mail] email account
• Manage email lists for faculty/staff and students
• Review Travel Vouchers after completed by faculty
• Facilitate Foundation Reimbursement paperwork
• Process Driver Approval forms
• Manage student recruiting (schedule tours, recruiting events, email prospective students)
• Manage Events such as: SEAS Faculty and Staff Meetings, Advisory Board Meetings, Order of the Engineer, Tau Beta Pi, etc
• Maintain Advisory Board Lists
• Manage Publicity (web page, brochures, and swag)
• Manage Astra
• Process Key Requests
• Initiate/process Facilities Requests including Surplus
• Accreditation Assistance (scheduling and visit preparation)
• Order Office and Classroom supplies
• Facilitate Part-Time timesheet processes
• Manage Student Workers
• Process Undergraduate Student paperwork such as: icap, transfer, student appeals, catalog term change, withdrawal forms, class overload request, certificate forms, internship forms, DELO forms, etc.

Job description

Western Kentucky University (WKU) seeks an administrative support professional for the School of Engineering and Applied Sciences (SEAS) in Bowling Green, KY. The role works with the office coordinator, supports the Director, and helps students, faculty, and staff in SEAS with day-to-day operations and event coordination.

The position requires a High School Diploma or GED plus 2 years of clerical experience and proficiency in Microsoft Office.