School-Year Administrative Assistant - Biddeford Middle School

ServingSchools; Biddeford (ME); On-site; USD 31,000 - 45,000; Full time

Job summary

ServingSchools in Biddeford, Maine is seeking an Administrative Assistant for the school year. The candidate will manage front desk tasks, answer phones, greet visitors, and support office staff with records, scheduling, and communications.

Requirements include a High School Diploma or GED, secretarial experience with Microsoft Office (Excel and Word), and a CHRC fingerprint background check. Compensation ranges from $22.52 to $32.65 per hour, based on experience and the collective bargaining

Qualifications

• High School Diploma or GED required; associate's degree preferred.
• Experience with Microsoft Office applications, especially Excel and Word.
• Criminal History Background Check (CHRC) via fingerprints may be required.

Responsibilities

• Greet visitors, staff, and students and assist as needed.
• Handle office tasks: phones, messages, directions, mail, reports, memos, records, agendas, typing, copying, and filing.
• Schedule appointments for guidance and manage clerical tasks for office staff.
• Oversee mail system and office equipment; coordinate communication in guidance and enrollment processes.

Skills

Greet visitors and students

Office administration

Communication

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

Administrative Assistant - School Year

different experience

Brief Job Duties

The ideal candidate will have experience in the following areas:

• Greet visitors, staff, and students, and assist as needed with students.
• Responsible for office tasks including: answering phones, taking messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas, typing, copying, collating, scheduling, notifications website management, mail system and office equipment.
• Manages clerical duties for office staff including scheduling appointments for guidance, typing, filing, and other clerical tasks assigned.
• Oversees mail system and office equipment.
• Coordinates all communication in guidance related to answering phones, visitors, electronic communication.
• Manage enrollments and transfers, including preparing cumulative files for shipment to receiving schools, and archivingof records.Alerts teacher to any problem or special information about an individual student.

Biddeford Middle School Is Seeking

Administrative Assistant - School Year

Check out why we are a different experience

Brief Job Duties

The ideal candidate will have experience in the following areas:

• Greet visitors, staff, and students, and assist as needed with students.
• Responsible for office tasks including: answering phones, taking messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas, typing, copying, collating, scheduling, notifications website management, mail system and office equipment.
• Manages clerical duties for office staff including scheduling appointments for guidance, typing, filing, and other clerical tasks assigned.
• Oversees mail system and office equipment.
• Coordinates all communication in guidance related to answering phones, visitors, electronic communication.
• Manage enrollments and transfers, including preparing cumulative files for shipment to receiving schools, and archivingof records.Alerts teacher to any problem or special information about an individual student.

Certification/License

Full Job Description

Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education

Education

High School Diploma or GED equivalent; Associate's Degree preferred.

Experience

Previous secretarial training and/or experience including use of Microsoft Office applications, specifically Excel and

Word.

Compensation

Based on experience and per the collective bargaining agreement.

Range: $22.52-$32.65

Live and Work in the Biddeford, Maine Community

• Located along the Atlantic coastline with miles of beaches
• Views of the Saco River to its west
• Less than 20 minutes south of the Greater Portland Area
• Less than two hours north of Boston.
• Home to a growing population of diverse residents
• Picturesque downtown
• Maine's youngest city with a median age of 29 in the historic downtown
• Thriving economy
• Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking

Equal Opportunity

The School Department is an Equal Opportunity Employer. The district shall actively work to ensure that the teacher and administrator workforce reflects the student body's diversity. The School Department's selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the most significant probability of effectively implementing the learning program. Therefore, selections will be made without consideration of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, parental status, disability or genetic information, pregnancy, membership in an employee organization, military service, political affiliation, and any other state or federal prohibitions. For this policy, "sexual orientation" means a person's actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression.

Criminal Background Check

All employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment at https://www.maine.gov/doe/cert/fingerprinting

Please See Other Job Openings At

• Biddeford Schools
• Dayton School
• Southern Maine Administrative Collaborative