School Year Administrative Assistant

Sylvania; Beverly (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Sylvania is seeking a detail‑oriented school year Administrative Assistant to support the middle school office under the supervision of the administrator. The role involves handling attendance, correspondence, and messages with a positive, multitasking approach in a fast-paced environment.

Ideal candidates will have a high school diploma and proficiency in Microsoft Office and Google Workspace, with preferred experience in Aspen or Munis and prior school district work.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office and Google Workspace.
• Experience in school or district settings preferred.

Responsibilities

• Maintain attendance records and school communications accurately.
• Order supplies and process purchase requisitions/orders.
• Transmit and take messages promptly and courteously.
• Process incoming and outgoing mail.

Skills

Microsoft Office

Google Workspace

Customer service

Education

High school diploma

Tools

Aspen

Munis

Job description

Job Description

Under supervision of school administrator, general clerical duties as may be assigned

• Ability to work with students, staff and parents/guardians with a positive attitude and pleasant manner while multi-tasking in a busy, fast paced middle school office.
• Document attendance records and correspondence accurately and efficiently.
• Order school supplies and process purchase requisitions/orders.
• Transmit and take messages promptly, courteously and accurately.
• Process incoming and outgoing mail.

Position Details

This is a school year position of 205 days.

Qualifications

• Knowledge of Microsoft Office, Google Workspace along with other current technology
• Experience with Aspen and/or Munis is a plus
• Prior experience in a school or district position preferred

Education

• High school diploma or equivalent

Compensation

• Compensation is set in accordance with the AFSCME School Administrative Assistants collective bargaining agreement.

Employment Eligibility

• Employment is contingent upon successful completion of a CORI and SORI background check and fingerprint-based national criminal history check, in accordance with Massachusetts law.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.