School Registrar

0200 Great Hearts Texas Recruiting; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Culture & growth opportunities

Job summary

Great Hearts Academies is hiring a School Registrar to manage the student data lifecycle from application to graduation. You will oversee the records office, transcripts, grade petitions, graduation, and compliance with FERPA and related laws.

The role requires a Bachelor's degree (preferred) and prior administrative experience, ideally with student information systems. Location is Live Oak, Texas, with duties centered in campus operations.

Qualifications

• Bachelor's degree preferred.
• Previous administrative experience required; experience in school administrative or working with student systems is preferred.

Responsibilities

• Manage annual enrollment and waitlist cycles, late enrollment and withdrawal processes, and transfer of records documents.
• Keep leadership and GH employees apprised of enrollment status through statistics and tracking.
• Reconcile monthly financial receipts and invoices.
• Organize and oversee distribution and collection of textbooks, materials, and lockers, including communications with parents about deposits, ordering, etc.
• Ensure student grades are recorded in PowerSchool for submission to ADE and coordinate sharing of grades with families.
• Coordinate access to PowerSchool’s parent portal and communicate instructions to families.
• Distribute report cards according to academic calendar deadlines.
• Own attendance processes and maintain 97.00% ADA goals and 100% of student records by FWOS.
• Maintain all academy records per audits/state and federal guidelines.

Education

Bachelor's degree preferred

Job description

Title: School RegistrarLocation: Great Hearts Live Oak Lower School; 7653 N Loop 1604 E, Live Oak, TX78233 FLSA Status: Exempt, Salaried Compensation Type: Salaried About Great Hearts Academies Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.

What does Great Hearts have to offer?

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: Access to the Texas Teacher Retirement System.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Position Summary

The mission for theRegistraristo manage andmaintain the integrity and accuracy of the student information pipeline to and through the student data lifecycle (application to graduation). The Registrar organizes all the campus operation tasks withkey stakeholders andexecutes campus operation processes that bind to our student information system (PowerSchool).Under limited supervision, administers the overall operations of the records office, including areas such as management of student records, official and unofficial transcripts, grade petitions, graduation process, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.

Duties & Responsibilities

• Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.
• Keep the academy leadership and appropriate GH employees apprised of the current enrollment status through statistics and tracking closely enrollment numbers.
• Reconciling monthly financial receipts and invoices.
• Organize and oversee the annual distribution (and collection) of textbooks, materials, and lockers to students and faculty, including informative communications with parents regarding book deposits, ordering, etc.
• Ensure that all student grades are recorded in PowerSchool for submission to the ADE and coordinate communication of grades to the families.
• Partner with instructional team to distribute instructions on how to access PowerSchool’s parent portal.
• Reportcards distributed by academic calendar quarter deadline.
• 97.00% ADA (Avg. Daily Attendance) for Campus.
• Owns the attendance process for the campus’ students.
• Workswith students, staff, and parents to ensure students attend school every day.
• Communicates attendance reporting to staff, including Chronic Absenteeism, Progress Towards Goal by Day, Absence calculator.
• 100% of Student Records received by the First Week of School (FWOS).
• Maintain all academy records as required by audits/state and federal guidelines, and as requested by the Director of Campus Operations and/or Great Hearts Lead Office Staff.
• Receive and process records requests from schools to which students transfer.
• All PEIMS deadlines are met based on the SIS operating calendar.
• Maintainall student files and records, including 45‑day screens, health screenings, immunization records, incident reports, etc.
• Grade Verification, Re‑registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts are completed timely and accurately.
• Manage the mailing and collection of student entry documents, including emergencycards, locker assignments, library, and handbook signature pages, etc.

Qualifications, Competencies, and Strengths

Education: Bachelor's degree preferred. Experience:Previous administrative experience required, experience in school administrative or working with student systems is preferred.

Additional Requirements

• Typeof clearance: Must complete Texas Department of Public Safety fingerprint clearance and background check.
• Physicalfunctions:Requires but is not limited to standing, sitting, repetitious handand body movements, bending, squatting, and reaching. May be requiredto move or position equipment up to 50pounds approximately.
• US Work Authorization is required. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
• Travel required: May needto travel locally for training andprofessional development opportunities.
• This description reflects management’s assignment of essential functions. Itdoes not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty.

Great Hearts Academies leads the way in classical, liberal arts education.

We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas.

Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally.

At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence.

We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community.

Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators.

At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment.

Learn how you can grow both in mind and heart as an employee of Great Hearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].