School Records & Scheduling Specialist

Eugene School District 4J (dba Lane County School District) (OR); Eugene (OR); On-site; USD 38,000 - 54,000; Full time

Job summary

The Eugene School District 4J is seeking a full-time clerical professional to support a busy department with independent data compilation, record-keeping, scheduling, and enrollment processing. You will handle confidential information and interact with staff, students, and families to ensure accurate, timely administrative operations.

The ideal candidate will have a high school diploma, clerical experience, strong data entry and typing skills, and the ability to work independently with

Qualifications

• High school diploma or equivalent.
• Two years secretarial or clerical experience.
• Bilingual proficiency and/or multicultural experience strongly preferred.
• Ability to post data and make rapid, accurate calculations for detailed record keeping.

Responsibilities

• Independent compilation of information and records pertaining to department needs; may involve notifying staff about expiring certifications or documents; may involve student activity documentation and parent/teacher notifications.
• Maintain knowledge of federal, state and district laws and codes regarding enrollment, scholarships, guardianship and tuition waivers.
• Complete reports for state and district personnel; maintain accurate records and supply administrators with correct information when necessary.
• Compose memos and correspondence; distribute as necessary to subordinates, teachers, students and parents.
• Process student enrollment through withdrawal records; evaluate transcripts and other documents; maintain student and teacher files, log books and records.
• Use computer for data entry and assembly; retrieve documents for department use; may involve student registration or scheduling.
• Order departmental supplies and maintain inventory.
• May receive, sort and distribute in-district and U.S. mail; may set and enter master schedules.
• May act as receptionist; screen inquiries from other departments and the public; relay messages.
• Maintains regular and prompt attendance.
• Performs other related duties as assigned.

Skills

Data entry

Typing

Written communication

Independent work

Confidentiality

Interpersonal skills

Bilingual preferred

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The Eugene School District 4J is seeking a full-time clerical professional to support a busy department with independent data compilation, record-keeping, scheduling, and enrollment processing. You will handle confidential information and interact with staff, students, and families to ensure accurate, timely administrative operations.

The ideal candidate will have a high school diploma, clerical experience, strong data entry and typing skills, and the ability to work independently with