Attendance Clerk

Eugene School District 4J (dba Lane County School District) (OR); Eugene (OR); On-site; USD 26,000 - 34,000; Part time

Job summary

The Eugene School District 4J in Oregon is seeking a part-time clerical assistant to support attendance documentation and district reporting. This role emphasizes accurate data entry, record maintenance, and communication with parents, teachers, and administrators.

The position requires familiarity with secretarial practices, data processing, and working knowledge of office technology. Bilingual ability and fingerprint clearance will enhance consideration.

Qualifications

• Two years secretarial or clerical experience including data processing.
• Bilingual proficiency and/or multicultural experience strongly preferred.
• Fingerprint clearance from Oregon State Police and FBI required after offer.

Responsibilities

• Compile information and maintain attendance records.
• Prepare and distribute reports to administrators, teachers, parents.
• Answer inquiries and direct calls; perform receptionist duties.

Skills

Typing

Data entry

Record-keeping

Communication

Time management

Customer service

Education

Two years secretarial/clerical experience

Tools

Office computer systems

Fax

Copiers

Job description

This is a part-time, 7 hours/0.875 FTE per day position working on the CL-10 (213 days per full school year) schedule, Mon-Fri.

1. Performs clerical activities typically oriented to the documentation and processing of student at attendance records.
2. Coordinates and prepares reports, maintains records requiring compilation and classification of varied information, and maintains control functions where legal time limits and procedural requirements are critical.

Essential Functions:

1. Independent compilation of information and record according to procedural regulations; document student attendance and notify parent/teacher.
2. Maintain knowledge of federal, state and district laws and codes regarding attendance requirements.
3. Complete reports for state and district personnel. Maintain accurate, up-to-date records and supply administrators with correct information when necessary.
4. Compose memos and correspondence; distribute as necessary to subordinates, teachers, students, and parents.
5. Use computer for data entry and assembly; research, retrieve and print records or documents for department use as requested.
6. Order departmental supplies and maintain inventory.
7. May receive, sort and distribute in-district and U.S. mail.
8. May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages.
9. May assist at registration sessions and workshops, or in enrolling and withdrawing students.
10. Maintains regular and prompt attendance.
11. Performs other related duties as required.

1. Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping.
2. Demonstrated competence in typing, data entry and use of current office technology and equipment (e.g., computer systems, fax, copiers, etc.).
3. Highly developed written and verbal communication skills. Ability to communicate effectively with public, parents, students, staff and public service organizations. Ability to establish and maintain effective working relationships.
4. Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions.
5. Ability to work independently. Ability to schedule research, compilation, and timely submission of required district and state reports. Respect for confidentiality.
6. Experience differentiating practices for diverse populations.
7. Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Previous training in secretarial, clerical and bookkeeping practices and procedures. Two years secretarial or clerical work including experience in data processing or EDP terminal operation.

Bilingual proficiency and/or multicultural experience strongly preferred.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affidative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at [phone].

Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge or a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.