School Receptionist

Archdiocese of Miami; Florida; On-site; USD 28,000 - 36,000; Full time

Job summary

Immaculate Conception Catholic School in Hialeah, Florida, seeks a full-time Receptionist to be the first point of contact for visitors and inquiries. You will greet callers, assess needs, direct them to the right people, and assist with coordinating weekly family communications.

Responsibilities include performing clerical tasks, supporting the Office team, and upholding the mission and values of the Archdiocese of Miami.

Qualifications

• High School diploma or GED and two years of administrative experience.
• Preferred experience with office telephones and routing calls.
• Excellent customer service skills and professionalism in challenging situations.
• History of maintaining strict confidentiality.
• Ability to multi-task and meet deadlines.
• Strong computer literacy and ability to use online applications.
• Proficiency in MS Outlook, Word, and PowerPoint preferred.
• Excellent English communication, both spoken and written.
• Adherence to dress code and professional demeanor; Catholic environment preferred.

Responsibilities

• Greet callers and visitors and assess their needs.
• Direct inquiries to appropriate school parties.
• Assist in coordinating weekly communications for families.
• Support office clerical tasks as needed.

Skills

Customer service

Confidentiality

Multitasking

Office software literacy

Education

High School diploma or GED

Tools

MS Outlook

MS Word

MS PowerPoint

Job description

School - Staff - Immaculate Conception Catholic School

Immaculate Conception Catholic School located in Hialeah (Dade County), Florida has an opening for a full-time Receptionist who will be responsible for providing first-point-of-contact customer service for general inquiries and visitors to the school. Primary duties are answering and greeting callers, assessing their needs, and directing them to the appropriate parties, and helping to coordinate weekly communications for families. This employee assists in other clerical and/or administrative tasks of the Office as needed. The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.

Qualifications:

• High School diploma or GED and two- years of administrative experience in a customer-service environment.
• Preferred- experience with office telephones, managing multiple calls and routing to appropriate extensions.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Demonstrated history of maintaining strict confidentiality.
• Ability to multi-task and retain accuracy in an environment of competing deadlines.
• Strong computer literacy, including ability to navigate online applications and search engines effectively.
• Proficiency in MS Outlook, Word, and PowerPoint preferred.
• Effective oral and written English communication skills, including clear speaking voice.
• Good spelling and grammar are required.
• Supportive and respectful of the mission and tenets of the Roman Catholic Church; experience in Roman Catholic environment preferred.
• Knowledge of basic tenets of Catholic Church.
• Must have a professional demeanor, including adherence to dress code.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults,” the selected candidate for this entity must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit www.info.flclearinghouse.com/ .