Temporary School Front Desk Secretary — Multi-Location

Sylvania; United States; On-site; USD 19,000 - 28,000; Part time

Job summary

Sylvania is seeking a Substitute - Clerical/Front Desk Secretary to provide temporary clerical and administrative support at various locations. You will greet visitors, manage phones, and assist with routine office tasks while following school procedures.

Qualifications include a high school diploma, strong communication, organizational skills, and basic computer skills. Prior school-based or clerical experience is preferred; all duties occur in a standard school office environment.

Qualifications

• High school diploma or equivalent required.
• Effective professional communication with students, families, staff, and visitors.
• Strong organizational skills and attention to detail.
• Ability to follow oral and written instructions and established procedures.
• Basic computer skills, including the ability to use email, word processing, and web-based systems.
• Operate standard office equipment including telephones, copiers, printers, and scanners.
• Manage multiple tasks and interruptions in a busy office environment.
• Maintain confidentiality and handle sensitive information.
• Dependable and punctual with the ability to work independently.
• Previous clerical or school-based experience preferred.

Responsibilities

• Greet visitors and manage front office in a courteous, professional manner.
• Provide translation and interpretation services between English and Spanish.
• Schedule parent conferences and assist with meetings as needed.
• Maintain accurate student attendance records and related documentation.
• Process, maintain, and report confidential student information per procedures.
• Receive, sort, and distribute mail, packages, and deliveries.
• Prepare correspondence, reports, and documents for administration.
• Support the principal and assistant principals with administrative tasks.
• Assist with training and supervising student office assistants.
• Ensure daily sign-in and timekeeping for substitutes.
• Maintain organized office records and reports.
• Communicate procedures to staff, students, and families as required.
• Assist with special projects and school events.

Skills

Professional communication

Organizational skills

Attention to detail

Basic computer skills

Confidentiality

Dependable and punctual

Office equipment operation

Teamwork

Education

High school diploma or equivalent

Tools

Email

Word processing

Web-based systems

Job description

Sylvania is seeking a Substitute - Clerical/Front Desk Secretary to provide temporary clerical and administrative support at various locations. You will greet visitors, manage phones, and assist with routine office tasks while following school procedures.

Qualifications include a high school diploma, strong communication, organizational skills, and basic computer skills. Prior school-based or clerical experience is preferred; all duties occur in a standard school office environment.