School Operations & Front‑Office Lead

ADP, Inc.; New York (NY); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Time Off

401(K) with employer match

Job summary

Prospect Schools is seeking an experienced Operations Coordinator for the 26-27 School Year in Brooklyn, NY. The role spans front office duties, family communications, student data management, and facilities operations to support a growing K-12 charter network.

The position offers full-time, exempt status with competitive benefits. Salary starts at $55,000 annually and increases with experience, aligned to equity. Applications encouraged from qualified candidates.

Qualifications

• Highly organized and attentive to details
• Warm and welcoming
• Collaborative spirit and able to problem solve

Responsibilities

• Front Office management: Greet visitors and follow proper visitor sign-in protocols; Manage front desk and office space
• Family Communication: Maintains and manages family facing communications; Writes official letters, creates flyers, drafts email announcements; Manages a high volume of internal and external communications including the primary phone line and email
• Student Data & Compliance Support: Support Registrar with student information management & compliance reporting; issuance of working papers and enrollment verification letters; distribution of assigned student technology; manage borrowed/returned devices; support classroom tech with IT team as needed
• Finance & Facilities Operations: Procurement and purchasing through non-personnel budget; restocking and organizing storage; manage daily staff absence emails; oversee facilities ticketing for events; trainings for staff on operations; ensure legal compliance; develop SOPs

Job description

Prospect Schools is seeking an experienced Operations Coordinator for the 26-27 School Year in Brooklyn, NY. The role spans front office duties, family communications, student data management, and facilities operations to support a growing K-12 charter network.

The position offers full-time, exempt status with competitive benefits. Salary starts at $55,000 annually and increases with experience, aligned to equity. Applications encouraged from qualified candidates.