SY26-27 Operations Coordinator (High School)

Prospect Schools; New York (NY); On-site; USD 49,500 - 60,500; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Time Off (PTO)

401(K) with employer match

Flexible spending accounts

Employee Assistance Program

Job summary

Prospect Schools is looking for an Operations Coordinator for the 2026-27 school year based in New York. This role involves managing family communications, supporting student data compliance, and overseeing front office operations.

The ideal candidate will possess a bachelor's degree and demonstrate strong organizational skills. The position offers a salary starting at $55,000, along with a comprehensive benefits package.

Qualifications

• A bachelor's degree is required.
• Strong organizational skills and attention to detail are essential.
• Ability to create and manage family communications.

Responsibilities

• Manage front office and visitor sign-in protocols.
• Maintain family-facing communications and write official school letters.
• Support student data management and compliance reporting.
• Handle school-wide purchasing and maintain operational systems.

Skills

Highly organized

Attention to details

Warm and welcoming

Collaborative spirit

Problem-solving

Education

Bachelor's degree

Job description

Who We Are

Prospect Schools Is a High-performing, Intentionally Diverse K-12 College Preparatory Charter Network Serving Nearly 3,000 Students Across Seven Schools In Brooklyn. We Are a Growing Organization And Expanding Our Network Across Brooklyn From 6 To 9 Schools In The Coming Academic Year. Prospect Schools Models Its Curriculum On The Renowned International Baccalaureate Program, a Rigorous Program That Raises The Level Of Academic Responsibility For Students While Preparing Them To Be Global Citizens. Our Network Is Dedicated To The Mission Of Preparing a Diverse Student Body To Have a Positive Impact On Society And Develop a Lifelong Passion For Learning, Guided By Our Core Values

Core Values

• Curiosity : Develop sound judgment and intellect by asking questions confidently and thinking critically
• Care : Support others by grounding every action in empathy while championing equity and inclusion
• Persistence : Grow and learn by solving problems with determination, creativity, and tenacity
• Passion : Succeed by approaching challenges with excitement, enthusiasm, and self-assurance

The Opportunity

Prospect Schools is seeking an experienced and enthusiastic Operations Coordinator for the 26-27 School Year. The essential duties & responsibilities include:

Responsibilities

• Front Office management:
  • Greet visitors and follow proper visitor sign-in protocols
  • Manage front desk and office space
• Family Communication:
  • Maintains and manages family facing communications
  • Writes official school letters, creates flyers, and drafts email announcements
  • Manages a high volume of internal and external communications including the primary phone line and email account for the school
  • Manages requests for interpretation services and translations into Spanish
• Student Data & Compliance Support:
  • Support Registrar with student information management & compliance reporting
  • Support with issuing student working papers and student enrollment verification letters as needed
• Technology Support:
  • Support the distribution of assigned student technology (ie, Chromebooks)
  • Maintain main office systems for tracking borrowed & returned student devices
  • Serve as support for classroom technology concerns, escalating to the Prospect Schools IT Team as needed
• General School Operations Support:
  • Handle school wide purchasing
  • Organizing storage rooms and curriculum rooms
  • Staging for special events and family events
  • Plan and implement trainings and workshops for faculty and staff on operations areas of ownership
  • Ensure compliance with local, state, and federal laws
  • Contribute toward the development of standard operating procedures in all areas of influence, and continue to find new ways to improve quality and efficiency

About You

• A bachelor's degree
• Highly organized and attentive to details
• Warm and welcoming
• Collaborative spirit and able to problem solve

Salary

Salary range starts at $55,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. At Prospect Schools we remain committed to providing competitive salaries.

Our Benefits

• Medical, dental, and vision insurance
• Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week
• 401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule
• Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options
• Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance
• Employee Assistance Program with free expert support services to assist with a variety of life issues

EEO and ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law. Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance you may contact us at [e-mail]. The essential functions of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.