School Operations Coordinator

Archdiocese; Wentzville (MO); On-site; USD 45,000 - 70,000; Full time

Job summary

St. Patrick Catholic School is seeking a highly organized, faith-filled School Operations Manager to oversee the daily business and administrative operations, including tuition billing, financial records, enrollment and scholarship administration.

The role works with the school administration and parish Business Manager to ensure accurate financial reporting, confidential recordkeeping, and efficient office management, while providing friendly service to families, staff and students.

Qualifications

• High school diploma required; degree preferred in business, accounting, finance, or related field.
• Experience in school administration or office management preferred.
• Strong organizational skills and attention to detail.
• Proficiency with technology and multiple software/databases.
• Excellent communication and customer service skills.
• Ability to handle confidential information and deadlines.

Responsibilities

• Oversee daily business and administrative operations of the school.
• Manage tuition billing, payments, financial records and related functions.
• Coordinate student enrollment and registration processes.
• Administer scholarships and financial assistance processes.
• Monitor financial information, reporting, reconciliation and related duties.
• Collaborate with parish Business Manager on budgeting and procedures.
• Maintain multiple software programs and databases for operations.
• Provide administrative support to school leadership, faculty and families.
• Serve as a welcoming, professional point of contact for the school community.
• Communicate clearly while resolving questions and concerns.
• Identify opportunities to improve processes and effectiveness.
• Maintain confidentiality of sensitive information.
• Perform other duties to support mission and daily operations.

Skills

Organizational skills

Detail oriented

Tech proficiency

Communication skills

Customer service

Multitasking

Problem solving

Discretion / confidentiality

Dependable / flexible

Team collaboration

Education

High school diploma

Associate or bachelor's degree preferred

Job description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

St. Patrick Catholic School is seeking a highly organized, detail-oriented, and faith-filled individual to serve as School Operations Manager. This position plays an essential role in supporting the daily business and administrative operations of the school, including tuition and financial administration, enrollment and registration, scholarship and financial assistance coordination, and general office management.

The School Operations Manager works closely with school administration and the parish Business Manager to ensure efficient, accurate, and effective operations. The ideal candidate is dependable, proactive, technologically proficient, and comfortable managing financial records and multiple administrative responsibilities. A welcoming and service-oriented approach is essential, as this position regularly interacts with students, families, faculty, and staff.

The successful candidate will demonstrate a strong commitment to the mission of Catholic education and understand that every interaction is an opportunity to serve others with kindness, professionalism, and Christ-like love.

Job Responsibilities

• Oversee the daily business and administrative operations of the school to support efficient and effective school operations.
• Manage tuition billing, payment processing, financial records, and related administrative functions with accuracy and confidentiality.
• Coordinate student enrollment and registration processes, maintaining accurate student and family records.
• Administer scholarship and financial assistance processes, including applications, documentation, communication, and recordkeeping.
• Monitor financial information and assist with reporting, reconciliation, and other financial administrative responsibilities.
• Collaborate with school administration and the parish Business Manager regarding budgeting, financial procedures, and operational needs.
• Maintain and manage multiple software programs and databases to support school operations and ensure accurate information.
• Provide administrative support and assistance to school leadership, faculty, staff, and families as needed.
• Serve as a welcoming and professional point of contact for students, parents, visitors, and members of the school community.
• Communicate clearly and professionally while responding to questions, resolving concerns, and providing assistance.
• Identify opportunities to improve administrative processes, solve problems, and support the overall effectiveness of school operations.
• Maintain confidentiality and handle sensitive student, family, and financial information with discretion.
• Perform other duties as assigned to support the mission and daily operations of St. Patrick Catholic School.

Job Requirements

• Education: High school diploma required; associate or bachelor's degree in business administration, accounting, finance, or a related field preferred.
• Experience: Previous experience in school administration, office management, accounting, financial administration, or business operations preferred.
• Skills and Competencies:
• Strong organizational skills with exceptional attention to detail and accuracy.
• Comfortable working with numbers, billing, tuition, financial records, and administrative reporting.
• Proficiency with technology and the ability to learn and manage multiple software programs and databases.
• Strong communication, interpersonal, and customer service skills.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong problem-solving skills, initiative, and sound judgment.
• Ability to maintain confidentiality when handling sensitive financial and student information.
• Dependable, flexible, and collaborative approach to working with school leadership, parish personnel, families, and staff.
• Ability to build positive relationships and provide a welcoming, professional, and service-oriented experience.
• The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
• Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community-diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better-and we want that for you and your career just as much as our consumers and their day-to-day lives. That's why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we're working with near you, and you can always ask us more about this at events and interviews-we love to see how passionate our people are about giving back.