Office Manager

Archdiocese; St. Louis (MO); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Flexible working times

Remote working options

Generous paid vacation increasing with

Personal leaves of absence

Job summary

The Archdiocese of St. Louis is seeking an organized Office Manager for Bishop DuBourg High School to oversee daily operations of the school office and serve as a primary contact for students, parents, staff and visitors.

You will provide administrative support to school leadership, maintain student records, assist with attendance and communications, and help coordinate meetings and events in a friendly, confidential, and service-oriented environment.

Qualifications

• High school diploma required; additional admin training preferred.
• Office/administrative experience preferred.
• Strong organizational and customer service skills.
• Proficiency in Microsoft Office and general computer skills.

Responsibilities

• Oversee daily operations of the main school office.
• Greet visitors, answer phones, respond to inquiries, and direct individuals to staff.
• Provide administrative and clerical support to the principal, faculty, and staff.
• Maintain student records, files, and other school documentation.
• Assist with attendance tracking, student sign-ins/sign-outs, and parent communications.

Skills

Organizational skills

Communication

Customer service

Multitasking

Education

High School Diploma

Tools

Microsoft Office

Job description

St Louis, MO, US, 63109-3454

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

Bishop DuBourg High School is seeking an organized, dependable, and personable Office Manager to oversee the daily operations of the school office. The Office Manager serves as a primary point of contact for students, parents, staff, and visitors while providing administrative support to school leadership and ensuring the office runs efficiently.

Job Responsibilities

• Oversee daily operations of the main school office.
• Greet visitors, answer phones, respond to inquiries, and direct individuals to the appropriate staff members.
• Provide administrative and clerical support to the principal, faculty, and staff.
• Maintain student records, files, and other school documentation.
• Assist with attendance tracking, student sign-ins/sign-outs, and parent communications.
• Manage incoming and outgoing mail, correspondence, and office supplies.
• Assist with scheduling meetings, appointments, and school events.
• Communicate professionally and courteously with parents, students, faculty, and visitors.
• Maintain confidentiality of student, family, and school information.
• Assist with other administrative duties and special projects as needed.

Job Requirements

• High school diploma required; additional education or administrative training preferred.
• Previous office or administrative experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and general computer applications.
• Ability to multitask, prioritize responsibilities, and work independently.
• Professional demeanor with a friendly and welcoming attitude.
• Ability to maintain confidentiality and exercise good judgment.
• Commitment to supporting the mission and values of Catholic education.

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

• Flexible working times
• Remote working options
• Generous paid vacation increasing with service
• Personal leaves of absence

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.