Director of Organizational Operations

Archdiocese; Saint Charles (MO); A distancia; USD 90.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working times

Remote working options

Generous vacations with service year

Personal leaves of absence

Descripción de la vacante

The Archdiocese of St. Louis is seeking a Director of Organizational Operations to provide senior leadership in grants management, compliance, data systems, and program evaluation.

You will oversee budgets, contracts, affordable housing initiatives, and risk prevention while ensuring timely reporting and donor accountability. The role emphasizes data-driven decision making, quality improvement, and collaboration across departments to advance the agency's mission of serving individuals and

Formación

• Three to five years of related professional experience required.
• One to three years of supervisory or leadership experience required.
• Experience with grants, compliance, data management, contracts, nonprofit operations, or related functions preferred.

Responsabilidades

• Manage grant agreements and ensure compliance with federal, state, local, and private funder requirements.
• Monitor budgets, submit reports, coordinate contract modifications, and maintain audit-ready records.
• Assist with grant applications by preparing narratives, gathering supporting documentation, compiling information, and developing project budgets.
• Develop and maintain systems for collecting, analyzing, and evaluating client and program data to measure outcomes, identify trends, support quality improvement, and meet reporting requirements.
• Oversee the agency's internal database (Bell Data Systems) and external HMIS, ensuring data accuracy, integrity, compliance, and timely reporting.
• Support program development, evaluation, and organizational quality improvement through the analysis and communication of program, compliance, and performance data.
• Lead organizational risk prevention efforts, monitor risk activities, prepare reports, and chair the Risk Prevention and Management (RPM) Committee.
• Oversee agency contracts, leases, licenses, and agreements, including administration, tracking, renewals, and compliance with applicable requirements and deadlines.
• Monitor contractual, funder, regulatory, and other compliance requirements and communicate significant concerns to the Executive Director.
• Review maintenance, repair, and capital improvement requests for the affordable housing portfolio, ensuring appropriate documentation, budget alignment, and fiscal compliance. Make recommendations to the Executive Director for approval.
• Assist the Executive Director with contractor bids, repair scopes, and vendor services by evaluating proposals, comparing costs, monitoring performance, and identifying concerns related to quality, timeliness, and contractual requirements.
• Approve program vouchers and review financial documentation for accuracy, completeness, authorization, budget alignment, and compliance. Resolve or elevate discrepancies as needed.
• Serve as an authorized check signer in accordance with agency financial policies and internal controls.
• Oversee donated-item distribution operations, including food, household, and seasonal items, ensuring appropriate handling, inventory management, and availability of resources to meet client needs.
• Monitor food pantry inventory, purchasing, and expenditures to maintain appropriate stock levels, cost effectiveness, accurate records, and budget compliance.
• Review and approve food pantry purchase invoices and resolve or elevate discrepancies.
• Supervise the Program Data and Compliance Coordinator, including assigning and reviewing work, providing guidance and feedback, evaluating performance, and addressing employee concerns.
• Oversee administrative and compliance functions related to affordable housing rental units, including grant tracking, data entry, and required documentation, in coordination with the Director of Program Services.
• Supervise volunteers assisting with data entry, audits, surveys, and other administrative activities.
• Serve as a member of the senior leadership team, contributing to organizational planning, problem-solving, policy implementation, quality improvement, and operational decision-making.
• Collaborate with leadership and staff across departments to strengthen organizational systems, compliance, accountability, and operational effectiveness.

Conocimientos

Grant management

Compliance

Data systems

Budget oversight

Risk prevention

Contract administration

Program evaluation

Nonprofit operations

Leadership

Staff supervision

Educación

Bachelor's degree in related field

Master's degree preferred

Herramientas

Bell Data Systems

HMIS

Microsoft Excel

Descripción del empleo

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Director of Organizational Operations is a member of the agency's senior leadership team and provides administrative and operational leadership in the areas of grants management, compliance, data systems, risk prevention, contract administration, affordable housing and property oversight, pantry operations, and program evaluation. Through effective oversight of organizational systems, reporting requirements, financial and operational controls, and quality improvement efforts, the position supports informed decision-making, accountability to funders and stakeholders, responsible stewardship of agency resources, and the agency's mission of serving individuals and families in need.

Job Responsibilities

Manage grant agreements and ensure compliance with federal, state, local, and private funder requirements. Monitor budgets, submit reports, coordinate contract modifications, and maintain audit-ready records.

Assist with grant applications by preparing narratives, gathering supporting documentation, compiling information, and developing project budgets.

Develop and maintain systems for collecting, analyzing, and evaluating client and program data to measure outcomes, identify trends, support quality improvement, and meet reporting requirements.

Oversee the agency's internal database (Bell Data Systems) and external Homeless Management Information System (HMIS), ensuring data accuracy, integrity, compliance, and timely reporting.

Support program development, evaluation, and organizational quality improvement through the analysis and communication of program, compliance, and performance data.

Lead organizational risk prevention efforts, monitor risk activities, prepare reports, and chair the Risk Prevention and Management (RPM) Committee.

Oversee agency contracts, leases, licenses, and agreements, including administration, tracking, renewals, and compliance with applicable requirements and deadlines.

Monitor contractual, funder, regulatory, and other compliance requirements and communicate significant concerns to the Executive Director.

Review maintenance, repair, and capital improvement requests for the affordable housing portfolio, ensuring appropriate documentation, budget alignment, and fiscal compliance. Make recommendations to the Executive Director for approval.

Assist the Executive Director with contractor bids, repair scopes, and vendor services by evaluating proposals, comparing costs, monitoring performance, and identifying concerns related to quality, timeliness, and contractual requirements.

Approve program vouchers and review financial documentation for accuracy, completeness, authorization, budget alignment, and compliance. Resolve or elevate discrepancies as needed.

Serve as an authorized check signer in accordance with agency financial policies and internal controls.

Oversee donated-item distribution operations, including food, household, and seasonal items, ensuring appropriate handling, inventory management, and availability of resources to meet client needs.

Monitor food pantry inventory, purchasing, and expenditures to maintain appropriate stock levels, cost effectiveness, accurate records, and budget compliance.

Review and approve food pantry purchase invoices and resolve or elevate discrepancies.

Supervise the Program Data and Compliance Coordinator, including assigning and reviewing work, providing guidance and feedback, evaluating performance, and addressing employee concerns.

Oversee administrative and compliance functions related to affordable housing rental units, including grant tracking, data entry, and required documentation, in coordination with the Director of Program Services.

Supervise volunteers assisting with data entry, audits, surveys, and other administrative activities.

Serve as a member of the senior leadership team, contributing to organizational planning, problem-solving, policy implementation, quality improvement, and operational decision-making.

Collaborate with leadership and staff across departments to strengthen organizational systems, compliance, accountability, and operational effectiveness.

Job Requirements

• Communicate effectively, both verbally and in writing, with people of various socioeconomic and cultural backgrounds.
• Demonstrate the ability to supervise employees and volunteers, including instructing, assigning and reviewing work, maintaining performance standards, coordinating activities, evaluating performance, providing feedback, and addressing employee issues.
• Demonstrate strong organizational, problem-solving, analytical, and decision-making skills.
• Ability to interpret and apply grant requirements, contracts, policies, procedures, and other compliance-related requirements.
• Ability to analyze financial, operational, and program data and identify trends, discrepancies, risks, and areas requiring follow-up.
• Ability to manage multiple areas of responsibility, prioritize competing demands, and meet internal and external deadlines.
• Proficiency in Microsoft Office, including Microsoft Excel, with the ability to manipulate data, use formulas, and create reports.
• Strong mathematical and analytical skills.
• Strong attention to detail and ability to maintain accurate and complete documentation.
• Work effectively and collaboratively with staff members, volunteers, clients, vendors, contractors, funders, stakeholders, and the public.
• Work in and promote a team environment.
• Ability to pass a pre-employment or for-cause drug test.
• Ability to pass a background check.

General Work-Related Experience

• Three to five years of related professional experience required.
• One to three years of supervisory or leadership experience required.
• Experience with grants, compliance, data management, contracts, nonprofit operations, program evaluation, affordable housing, or related functions preferred.

Education

• Bachelor's degree in a job-related field or four years of additional relevant experience beyond the experience requirements stated above.
• Master's degree in a related field preferred.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.