School Operations & Billing Administrator

LeafSpring School Inc.; Fishers, Northern (IN, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free food & snacks

Health insurance

Paid time off

Job summary

LeafSpring School Inc. is seeking an Office & Billing Administrative Coordinator to serve as the operational backbone of our school.

You will manage family billing, oversee enrollment, maintain licensing compliance, and step in as Administrator-in-Charge, while remaining the warm, welcoming face families see every day. This role requires independent problem-solving, accuracy under pressure, and the ability to balance scheduling with staffing and classroom ratios.

Qualifications

• Experience with billing, accounts receivable, bookkeeping, or office management.
• Ability to manage high volume and interruptions without sacrificing accuracy.
• Strong independent judgment and problem-solving skills.
• Comfortable discussing money and finances with families.
• Experience in a school, childcare, or family-focused setting is a plus.

Responsibilities

• Financial & Account Management: Manage billing, tuition payments, balances, and collections with accuracy and confidentiality.
• School Operations & Compliance: Maintain student records per licensing requirements and policies; serve as Administrator-in-Charge when needed.
• Family Relations & Enrollment: Be primary contact for families; guide inquiries, tours, and registrations.
• Leadership Support: Partner with leadership on administrative projects and office systems; support classrooms as needed.
• What success looks like: anticipate problems by understanding how billing, enrollment, staffing, and licensing connect.

Skills

Billing experience

Accounts receivable

Bookkeeping

Office management

Communication skills

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Procare

Microsoft Office

Job description

LeafSpring School Inc. is seeking an Office & Billing Administrative Coordinator to serve as the operational backbone of our school.

You will manage family billing, oversee enrollment, maintain licensing compliance, and step in as Administrator-in-Charge, while remaining the warm, welcoming face families see every day. This role requires independent problem-solving, accuracy under pressure, and the ability to balance scheduling with staffing and classroom ratios.