Billing & Enrollment Administrator - School Ops Lead

Game Kings; Richmond (VA); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Free food & snacks

Health insurance

Paid time off

Job summary

LeafSpring School at Three Chopt is seeking an Office & Billing Administrative Coordinator to serve as the operational backbone of our school. You will manage family billing and accounts, oversee enrollment, maintain licensing compliance, and step in as Administrator-in-Charge, all while being the warm, welcoming face families see every day.

This role requires someone who can understand how our entire program fits together and use that understanding to solve problems independently, not just

Qualifications

• Experience in billing, accounts receivable, bookkeeping, or office management.
• Proficiency with Microsoft Office and Procare software.
• Strong independent judgment and problem-solving skills.

Responsibilities

• Manage all family billing, tuition payments, account balances, and collections with high accuracy and confidentiality.
• Reconcile payments, track balances, and resolve billing questions with families professionally.
• Support basic accounting functions and financial reporting for school leadership.
• Maintain student records and files in compliance with state licensing requirements.
• Serve as Administrator-in-Charge when needed, making real-time scheduling and staffing decisions.
• Manage enrollment, attendance, and family data in our database (Procare).
• Be the primary contact for families by phone, email, and in person.
• Guide families through inquiries, tours, and registration.
• Communicate with families on behalf of school leadership.
• Partner with school leadership on administrative projects and office systems.
• Support classrooms as needed to cover breaks and ratios.

Skills

Billing & Accounts

Office management

Independent judgment

Family communication

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Procare

Job description

LeafSpring School at Three Chopt is seeking an Office & Billing Administrative Coordinator to serve as the operational backbone of our school. You will manage family billing and accounts, oversee enrollment, maintain licensing compliance, and step in as Administrator-in-Charge, all while being the warm, welcoming face families see every day.

This role requires someone who can understand how our entire program fits together and use that understanding to solve problems independently, not just