School Office Secretary & Records Coordinator

Schaumburg Community Consolidated School District 54; Schaumburg (IL); On-site; USD 28,000 - 35,000; Full time

Job summary

Schaumburg Community Consolidated School District 54 is seeking a Building Secretary (Floating) to support the day-to-day operations of a school office. This role ensures a safe and productive learning environment by handling communications, budgets, records, calendar management and substitute coordination.

Starting immediately, this full-time position offers a salary of $31,432 per year. Requires a high school diploma and strong organizational and interpersonal skills, with proficiency in

Qualifications

• High School diploma or equivalent.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of budgeting principles is a plus.
• Ability to type and file rapidly and accurately.
• Proficient in Microsoft Office Suite, Google Workspace, and Quicken.
• Ability to interact effectively with staff, students and the public.

Responsibilities

• Act as communication liaison with staff, students, parents and district personnel to support daily operations.
• Maintain and reconcile budgets and financial records, and process monies.
• Order and maintain records on materials to ensure adequate supplies.
• Process requests for intermittent repair and maintenance of building equipment.
• Compile, prepare and submit required reports for district and state compliance.
• Maintain student records in accordance with the Illinois Student Records Act.
• Assist in monitoring student behavior to support a safe environment.
• Manage building calendar and coordinate events and activities.
• Maintain the substitute system and assist substitute teachers as needed.
• Participate in professional development and in-service activities.

Skills

Communication skills

Organization

Confidentiality

Interpersonal skills

Attention to detail

Teamwork

Typing and filing

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Quicken

Job description

Schaumburg Community Consolidated School District 54 is seeking a Building Secretary (Floating) to support the day-to-day operations of a school office. This role ensures a safe and productive learning environment by handling communications, budgets, records, calendar management and substitute coordination.

Starting immediately, this full-time position offers a salary of $31,432 per year. Requires a high school diploma and strong organizational and interpersonal skills, with proficiency in