Building Secretary (Floating)

Schaumburg Community Consolidated School District 54; Schaumburg (IL); On-site; USD 28,000 - 35,000; Full time

Job summary

Schaumburg Community Consolidated School District 54 is seeking a Building Secretary (Floating) to support the day-to-day operations of a school office. This role ensures a safe and productive learning environment by handling communications, budgets, records, calendar management and substitute coordination.

Starting immediately, this full-time position offers a salary of $31,432 per year. Requires a high school diploma and strong organizational and interpersonal skills, with proficiency in

Qualifications

• High School diploma or equivalent.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of budgeting principles is a plus.
• Ability to type and file rapidly and accurately.
• Proficient in Microsoft Office Suite, Google Workspace, and Quicken.
• Ability to interact effectively with staff, students and the public.

Responsibilities

• Act as communication liaison with staff, students, parents and district personnel to support daily operations.
• Maintain and reconcile budgets and financial records, and process monies.
• Order and maintain records on materials to ensure adequate supplies.
• Process requests for intermittent repair and maintenance of building equipment.
• Compile, prepare and submit required reports for district and state compliance.
• Maintain student records in accordance with the Illinois Student Records Act.
• Assist in monitoring student behavior to support a safe environment.
• Manage building calendar and coordinate events and activities.
• Maintain the substitute system and assist substitute teachers as needed.
• Participate in professional development and in-service activities.

Skills

Communication skills

Organization

Confidentiality

Interpersonal skills

Attention to detail

Teamwork

Typing and filing

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Quicken

Job description

Schaumburg Community Consolidated School District 54 DISTRICT - Schaumburg, Illinois Open in Google Maps

Building Secretary (Floating)

This job is also posted in School District 54

Job Details

Job ID: 5919808
Application Deadline: Sep 25, 2026 11:59 PM (Central Standard Time)
Posted: Sep 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Summary: Responsible for supporting the day-to-day operations of a school office to support efficient functioning of the school for a safe and productive learning environment.

Job Responsibilities:

• Act as the communication liaison, providing assistance via phone, electronic and in-person to staff, students, parents, district personnel and other community members in order to facilitate day-to-day operations of school functionality.
• Maintain and reconcile budgets and financial records, process and track monies in order to be fiscally compliant and responsible.
• Order, process and maintain accurate records on materials as directed by the building administrator in order to ensure that the school has adequate supplies, equipment and educational resources.
• Process requests for intermittent repair and maintenance of building equipment essential to the daily operations of the school to ensure that they are in good working order to provide a safe and productive environment for students and staff.
• Compile, prepare and submit required and/or directed reports in order to provide important information to staff and building administration, district personnel and maintain state compliance.
• Maintain student records (registration, transfers, student information, etc.) in order to remain compliant with the Illinois Student Records Act.
• Assist in monitoring student behavior in order to support a safe learning environment.
• Manage building calendar and assist with the coordination of events and activities.
• Maintain the substitute system and assist substitute teachers as needed.
• Participate in professional development and in-service in order to grow professionally in the field and meet the requirements of the district.
• Maintain confidentiality and handle sensitive information with discretion.

Minimum Requirements:

• High School diploma or equivalent,
• Excellent communication and interpersonal skills, with the ability to interact effectively with students, staff, parents and the public.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of accounting principles and budgeting practices is a plus.
• Ability to maintain records and prepare reports
• Ability to make decisions in accordance with established policies and regulations
• Ability to type and file rapidly and accurately
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, etc) Google Workspace and Quicken.
• Ability to work collaboratively
• Conscientious about attendance and punctuality

Physical Requirements:

• While performing the duties and responsibilities of this job, the employee is regularly required to talk and hear, stand, walk, sit, and use hands and arms to handle, feel and reach. The employee is occasionally required to stoop or kneel and occasionally lift and move up to 25 pounds. Regular attendance on the job is expected.

Salary: SEEO Salary Schedule , Overview of Benefits

Position Type: Full-Time
Salary: $31,432 Per Year
Job Categories:

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Phone: [phone]
• Email: [e-mail]