School Office Secretary — Front Desk & Student Support

Hillsborough County Public Schools; Apollo Beach (FL); On-site; USD 27,000 - 37,000; Full time

Job summary

Hillsborough County Public Schools in Apollo Beach is seeking a Secretary 1 to handle general clerical duties, greet parents and students, answer phones, file, and perform routine office tasks at the Apollo Beach K-8 School. The role supports daily school operations in a fast-paced environment.

The successful candidate will maintain attendance and punctuality, assist with enrollment, and provide back-up support for office staff.

Qualifications

• Dependability and punctuality are required.
• Strong verbal and written communication skills.
• Ability to operate general office equipment.
• Experience with student/parent interaction is preferred.

Responsibilities

• Prepares routine correspondence, memoranda, reports, records, orders, and other office documents from rough drafts, transcribing machines, notes, and specific oral instructions into finished copy.
• Sorts and files materials, numerically, alphabetically, or by predetermined categories; withdraws material from files upon request and maintains appropriate records of material removed.
• Operates general office machines and performs basic computer tasks.
• Prepares reports involving clerical or tabular information, including simple calculations.
• Performs public contact duties.
• Provides general supervision of the school clinic.
• Monitors student behavior in the clerk's work area and hallways as directed.
• Monitors the sign-in and sign-out process if directed.
• Serves as back-up for various office personnel.
• Registers students for enrollment as directed.
• Provides assistance to parents, students, staff, and visitors entering the office.
• Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.

Skills

Communication

Multitasking

Customer Service

Computer Literacy

Education

High school diploma or equivalent

Tools

Microsoft Office

Keyboarding

Spreadsheets

Presentation software

Job description

Hillsborough County Public Schools in Apollo Beach is seeking a Secretary 1 to handle general clerical duties, greet parents and students, answer phones, file, and perform routine office tasks at the Apollo Beach K-8 School. The role supports daily school operations in a fast-paced environment.

The successful candidate will maintain attendance and punctuality, assist with enrollment, and provide back-up support for office staff.