School Office Manager/Receptionist

The Menta Education Group; Beardstown (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Manager/Receptionist to join their dynamic team. In this pivotal role, you will be the first point of contact for visitors and manage all incoming communications. Your responsibilities will include maintaining accurate student records, handling office supplies, and performing various administrative tasks. This position offers a unique opportunity to work in a fast-paced educational environment, supporting students with diverse needs. If you are organized, proactive, and passionate about education, this role is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Generous Paid Time Off

403(b) Investment Options

Qualifications

• Experience in a busy school environment is essential.
• Knowledge of office systems and record-keeping is required.

Responsibilities

• Manage incoming communications and maintain student records.
• Assist with payroll information and accounts receivable tasks.

Skills

Bilingual (English/Spanish)

Microsoft Office

Google Docs

Office Procedures

Record Keeping

Paylocity or similar software

Education

High School Diploma

Experience in Office Management

Job description

Job Description

As an Office Manager/Receptionist with The Menta Group, you will handle all incoming communications and visitors to the school as well as maintain current and accurate records.

Therapeutic day school opening in August 2025

7:30-3:30 pm, Mon-Fri

Responsibilities

• Answer, screen and direct all incoming telephone calls
• Fax documents, make copies, and sort and deliver mail
• Handle incoming and outgoing package shipments
• Greet and direct visitors
• Maintain office supplies
• Maintain up-to-date student records
• Contact parents and inform school districts when student is absent
• Maintain staff daily time records
• Perform accounts receivable function for school
• Prepare payroll information for school staff
• Prepare Workers' Compensation reports as required
• Assist corporate staff with additional duties as needed

Qualifications

• Must be comfortable working in a busy fast-paced school environment
• Must be comfortable around students with behavioral and social-emotional needs
• Bilingual (English/Spanish) strongly preferred, but not required
• Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping
• Knowledge of modern business communications and grammar, including style and format of letters and memorandum
• Demonstrated experience with Paylocity or similar software preferred
• Ability to establish priorities, work independently and accomplish objectives with minimal supervision
• Proficient in Microsoft Office
• Proficient in use of Google Docs

Benefits

• Benefit options include: Medical, Dental, Vision, and Supplemental Insurance Programs
• Medical Insurance enrollment is available to full time employees on their date of hire.No waiting period.
• Generous Paid Time Off Benefits
• 403(b) Investment Options
• Direct Employer Hire

About The Menta Group

The Menta Group has evolved into a dynamic, responsive, multi-state education non-profit, operating numerous private and public/private partnership schools. The organization still firmly adheres to its policy to never give up on a child and that no student will be rejected, suspended, or expelled.

The Menta Group’s mission is “To provide innovative solutions to critical problems in education and human services.” Menta brings a framework of educational practices that have been designed and are supported through evidence based practices. Menta’s collaborative process with various school and community stakeholders has resulted in programs designed to educate, support, challenge, empower and celebrate students who present with a range of academic, social and emotional needs. At the beginning of a student’s experience with Menta, a collaborative meeting is held that includes the student, significant people in their lives, Menta staff and other professionals as appropriate. During that meeting, a comprehensive assessment of the student’s past, present and future desires is used to establish a student centered plan (MAP) that serves as a foundation of the student’s Menta programming. A guiding principle of Menta is ‘we do not give up’, while also holding our students and staff to high expectations. The educational offerings at a Menta program provides students with a quality education that is designed to nurture and enhance the skills and maturity needed to meet the challenges of being productive adults and citizens in a rapidly changing 21st century world.

Professional Associations and/or Partnerships

The Menta Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.

Equal Opportunity Employer

The Menta Group is an Equal Opportunity Employer. The Menta Group ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation or disability. The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the district office.

Opening Fall 2025: Menta Academy Beardstown

1301 Grand AveBeardstownIL 62618

PK-21 Special Education

The staff at Menta Academy Beardstown will be dedicated to seeing that each child reaches their potential in becoming 3-C Ready: College Ready, Career Ready, and Citizenship Ready.

Educational services are intended to meet both the developmental and individual learning needs of each student. Classrooms are designed to be active learning environments where young people have the opportunity to experience educational and behavioral success on a daily basis.

Students Served: PK-21

Professional Associations and/or Partnerships

The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.

Equal Opportunity Employer

The Menta Education Group is an Equal Opportunity Employer. The Menta Group ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, sexual orientation or disability. The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for any opening should contact the district office.