School Office Manager I

LITTLE CREEK ELEMENTARY; Norfolk (VA); On-site; USD 30,000 - 49,000; Full time

Job summary

LITTLE CREEK ELEMENTARY in Norfolk, VA is seeking a School Office Manager I to support administrators with financial and clerical tasks. The role includes processing complex financial records, payroll for part-time staff, and maintaining confidential personnel documents.

Strong computer skills and writing ability are required. The position is full-time, non-exempt, with a regular schedule of 252 school days per year and competitive compensation.

Qualifications

• Associate’s Degree and two years of related supervisory/office management experience preferred.
• Experience managing the school budget is required.
• Minimum two years of customer service experience or equivalent combination of education and experience is required.

Responsibilities

• Process school financial records and reconciling complex financial management programs.
• Maintain staff absence/leave records and payroll for part-time personnel.
• Check in substitute teachers, distribute keys, communicate lesson plans and schedules.
• Coordinate classroom coverage and arrange travel or hotel bookings for conferences.
• Review outgoing correspondence for grammar and formatting before submission.

Skills

Bookkeeping

Payroll administration

Confidential records handling

Clerical coordination

Communication

Education

Associate’s Degree

Job description

Starting Date: Immediately

Job Description

Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day;252 Days/Year; 12 Months/Year; Grade JJ

General Responsibilities

This position is responsible for assisting the School’s Administrators with routine and complex supervisory and administrative tasks; to include complex bookkeeping and clerical work, and extensive financial management responsibilities. This position is also responsible for handling personnel documents; to include student and staff records that require strict confidentiality. Also requires advanced computer knowledge and writing skills.

Education and Experience

An Associate’s Degree and two (2) years of directly related experience as a supervisor or office manager is preferred. Requires experience managing the school’s budget. Aminimum of two (2) years of customer service experience or an equivalent combination of education and experience is required.

Essential Job Functions

• Responsible for processing school financial records, reconciling complex financial management programs; to include collecting and receipting for monies, preparing checks for payments, posting receipts and disbursements to accounts, reconciling bank statements and preparing monthly financial statements.
• Responsible for processing and maintaining records of staff absences/leave requests.
• Responsible for checking in substitute teachers, issues keys, advise of lesson plans and schedules.
• Assists administrators in making arrangements for classroom coverage if substitute teachers are not present.
• Process, verify and maintain payroll records for part time personnel.
• Calculate and prepare financial and statistical reports for administrators.
• Coordinates the work of clerical, secretarial, and administrative support personnel.
• Oversee secretarial duties for school administrators.
• Manage the school office; to include coordinating school-wide clerical activities.
• Responsible for reviewing all outgoing correspondence for formatting, spelling, punctuation, and grammar prior to submission for signature.
• Supervise clerical staff; to include assigning duties and reviewing completed work for accuracy and completeness.
• Responsible for assisting the principal with daily correspondence; to include maintaining the principal’s calendar; coordinating meetings and conferences, scheduling dates, times, and locations, notifying attendees,
• Schedules conference registrations as necessary; to include travel and hotel arrangements.
• Assists with screening telephone calls for the principal; to include regular mail.
• Ensure that school maintains student information in line with local, state, federal laws, codes, policies, guidelines, and rules.
• Required to attend meetings and conferences when needed.
• Researches and develops material for use in official school functions; maintains control records on incoming correspondence and action documents and follow up on work in progress to ensure timely response or action.
• Administers to sick students in the absence of the school nurse; dispenses medication to students and maintains medication log.
• Performs related work as required or assigned.

School Office Manager I

Norfolk Public School District LITTLE CREEK ELEMENTARY - Norfolk, Virginia Open in Google Maps

This job is also posted in Norfolk Public Schools

Job Details

Starting Date: Immediately

Position Type: Full-Time

Salary: $22.11 to $35.45 Per Hour

Support Staff > Accounting/Bookkeeping

Support Staff > Secretary

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Alexis Thornton , Human Resources Generalist
• HUMAN RESOURCES
• Phone: [phone]
• Email: [e-mail]

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