School Office & HR Administrator

The Cove School Inc; Northbrook (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Short and Long Term Disability and  &

Job summary

The Cove School in Northbrook, IL is seeking an Office Manager to support daily operations and the HR team, ensuring smooth administrative workflows.

Responsibilities include recording hours, processing semi-monthly payroll, managing front desk, onboarding, benefits coordination, and maintaining personnel records, while protecting confidentiality.

This 12-month full-time in-person role offers benefits and professional development opportunities.

Qualifications

• Bachelor's degree is required.
• 1–2 years of experience in office management, HR, client services, or payroll preferred.
• Strong communication and organizational skills.

Responsibilities

• Accurately record hourly paid work time and assist with semi-monthly payroll.
• Manage the front office staff and oversee front desk services.
• Serve as backup for front desk duties.
• Track and report staff attendance daily.
• Manage employee updates and information in payroll/HR system.
• Oversee onboarding for new employees and documentation.
• Coordinate with vendors for benefits and open enrollment.
• Prepare student tuition and staff employment contracts accurately.
• Prepare student activity invoices and follow up on receivables.
• Maintain personnel files in compliance with guidelines.
• Provide additional project support as needed.

Skills

Communication

Organization

Payroll administration

Front desk management

Confidentiality

Education

Bachelor's degree (B.A./B.S.)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

The Cove School in Northbrook, IL is seeking an Office Manager to support daily operations and the HR team, ensuring smooth administrative workflows.

Responsibilities include recording hours, processing semi-monthly payroll, managing front desk, onboarding, benefits coordination, and maintaining personnel records, while protecting confidentiality.

This 12-month full-time in-person role offers benefits and professional development opportunities.