District Office Administrative Specialist

Sylvania; Northbrook (IL); On-site; USD 42,000 - 46,000; Full time

Job summary

Northbrook District 28 seeks an Administrative Assistant for the District Office to support staff, students, parents, and the community. This 12-month position offers a salary between $42,000 and $46,000 and full-time benefits eligibility for classified personnel.

Work year runs from 7/1/2026 to 6/30/2027 with a schedule of 8:00am to 4:30pm. The role involves welcoming visitors, handling inquiries, coordinating facility use, and supporting transportation and records management.

Qualifications

• Excellent interpersonal skills with staff, students, parents, and the community.
• Ability to exercise independent judgment and initiative.
• Strong writing/editing, software competencies, technology, basic financial literacy, and recordkeeping.
• Strong organizational skills and ability to multi-task and meet deadlines.
• Desire and ability to be a continuous learner.

Responsibilities

• Greet visitors professionally and assist with inquiries.
• Answer calls and emails promptly and direct as needed.
• Support an efficient office environment through teamwork.
• Maintain office security and issue visitor badges.
• Coordinate facility usage and building schedules.
• Assist with student transportation coordination and routes.
• Organize and maintain district archives and records retention.
• Process student records and forward to new schools.
• Maintain the district website and Intranet.
• Handle daily mail and deliveries.
• Review and distribute district publications.
• Assist the chief school business official and buildings director with operations.
• Participate in team and committee meetings.
• Perform other tasks as assigned.

Skills

Interpersonal skills

Independent judgment

Organizational skills

Written & editing

Recordkeeping

Problem solving

Continuous learner

Tools

Office software

Technology literacy

Financial literacy basics

Job description

Northbrook District 28 seeks an Administrative Assistant for the District Office to support staff, students, parents, and the community. This 12-month position offers a salary between $42,000 and $46,000 and full-time benefits eligibility for classified personnel.

Work year runs from 7/1/2026 to 6/30/2027 with a schedule of 8:00am to 4:30pm. The role involves welcoming visitors, handling inquiries, coordinating facility use, and supporting transportation and records management.