Office Manager

The-Cove-School; Northbrook (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Employee Assistance Program

10 sick days

4 personal days

10 vacation days

Tuition reimbursement

Professional development

Job summary

The Cove School in Northbrook, IL is seeking an Office Manager to support day-to-day operations and the Human Resources Team. This full-time, in-person role focuses on payroll, front desk management, onboarding, and HR administration to ensure accurate records and smooth operations for staff, students, and families.

Qualifications include a BA/BS and 1–2 years of relevant experience; strong communication, organizational, and confidentiality skills are essential.

Qualifications

• Bachelor's degree required; 1–2 years in office management or HR/payroll preferred.
• Experience with payroll and benefits administration preferred.
• Strong communication and organizational skills; ability to handle confidential information.

Responsibilities

• Accurately record hourly paid work time and assist with semi-monthly payroll processing.
• Manage the front office staff and oversee front desk services.
• Track and report staff attendance on a daily basis.
• Maintain payroll/HR information system integrity including compensation and benefits changes.
• Oversee onboarding for new employees, including forms and documentation.
• Coordinate with vendors for benefits administration, invoice verification, and open enrollment.
• Prepare student tuition invoices and staff employment contracts; ensure information accuracy.
• Prepare student activity invoices and follow up on outstanding receivables.
• Maintain personnel files in compliance with legislative guidelines.

Skills

Communication skills

Organizational skills

MS Excel

MS Word

PowerPoint

Confidentiality

Customer service

Analytical thinking

Team collaboration

School office experience

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job Summary:As the Office Manager at The Cove School, you will play a crucial role in supporting the day to day operations of the school and the Human Resources Team. Your contributions will be vital in ensuring the smooth operation of the school, enabling our dedicated staff to deliver an exceptional educational experience. This position offers an excellent opportunity to utilize your organizational and administrative skills while making a positive impact on the lives of our students, families and staff.Pay & Benefits:Salary starting at $50,000: (salary is commensurate with education and experience)Medical, Dental and Vision InsuranceShort and Long Term Disability and Life InsuranceComprehensive Employee Assistance Programs10 sick, 4 personal days, and 10 vacation daysTuition Reimbursement for continuing educationProfessional Development OpportunitiesSchedule:Full-time (12 Month)In person roleMonday through Friday 8:00 am – 4:00 pmRequirements:Bachelor's degree (B.A./B.S.) is required.Minimum of 1-2 years of experience in office management, human resources, client services, or payroll is preferred.Duties & Responsibilities:Accurately record hourly paid work time and assist with preparing and transiting the semi-monthly payroll.Manage the front office staff and oversee all front desk services.Serve as backup for front desk duties.Track and report staff attendance on a daily basis.Manage employee updates/changes and overall information integrity for the payroll/HR system including compensation and benefits changes.Oversee the onboarding process for new employees, including forms, documentation, and communication in the payroll/HR system.Coordinate with vendors for benefit administration, invoice verification, and open enrollment.Prepare student tuition and staff employment contracts, and ensure accuracy of information.Prepare student activity invoices and follow up on outstanding receivables.Maintain personnel files in compliance with legislative guidelines.Provide additional project support as needed.Preferred Skills: Strong communication and organizational skills are essential. A positive and proactive attitude that fosters a collaborative team environment. Ability to manage multiple projects simultaneously while maintaining attention to detail. Excellent interpersonal skills with the ability to communicate effectively in writing. Proficiency in Microsoft Excel, Word, PowerPoint, and other technology platforms. Demonstrate ability to handle sensitive information with utmost confidentiality. Customer service oriented and a commitment to providing exceptional support. Analytical mindset with problem-solving capabilities. Previous work experience in a school office setting.About Us:The Cove School is a non-public therapeutic day school for students with learning disabilities located in Northbrook, IL. Cove students come from 60 nearby different public schools and families can also choose to fund tuition privately. Classes are kept small. Teaching is flexible and varies according to the individual student’s learning style. A team of onsite specialists work collaboratively to provide students intensive, integrated related services