School Office Assistant: Data Entry & Front Desk

Spann-Elementary-School; Jackson (MS); On-site; USD 14,000 - 17,000; Full time

Job summary

Spann Elementary School in Jackson, Mississippi is seeking an Office Assistant for the 2026-27 school year, with an immediate start.

The role supports the office by answering phones, greeting visitors, typing correspondence and reports, and operating office equipment. You will input and maintain student data, attendance records, and grades, assist the office manager with immunization forms, lunch applications, supplies, and discipline records, under the principal’s direction.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Proficiency in computer skills (word processing, spreadsheet, and SAMS/MSIS).
• Loyalty and professionalism.

Responsibilities

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including, but not limited to: compiling immunization forms; processing lunch applications; verifying and organizing incoming supplies and equipment; and maintaining student discipline records.
• Inputs and maintains required student data on student administration management system including, but not limited to, enrolling and withdrawing students and recording demographic data
• Inputs and maintains required attendance data on student administration management system; completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return
• Inputs and maintains grades; prints report cards
• Performs other related duties as requested or assigned

Skills

Oral and written communication

Computer skills

Loyalty and professionalism

Education

High school diploma

Business college (2 years) preferred

Job description

Spann Elementary School in Jackson, Mississippi is seeking an Office Assistant for the 2026-27 school year, with an immediate start.

The role supports the office by answering phones, greeting visitors, typing correspondence and reports, and operating office equipment. You will input and maintain student data, attendance records, and grades, assist the office manager with immunization forms, lunch applications, supplies, and discipline records, under the principal’s direction.