OFFICE ASSISTANT
Callaway High School
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Job summary
Callaway High School in Jackson, Mississippi, seeks an Office Assistant to support attendance, cumulative records, data entry, and related tasks in the school office.
The role requires strong communication, organizational, and confidentiality skills, with experience in SIS and office equipment. The position is 225 days per year and pays hourly. Immediate opening with standard non-exempt overtime expectations.
Qualifications
- High school diploma required; two years of business college preferred
- Proficiency in oral and written communication
- Strong organizational skills
- Excellent people skills
- Ability to multitask effectively
- Proficiency in computer skills (Microsoft and Excel)
- Must maintain confidentiality in all matters
- Loyalty and professionalism
Responsibilities
- Answer the telephone, relay information, greet visitors, and respond to inquiries as directed
- Type correspondence including memoranda, letters, and reports; copy educational materials for teachers
- Operate office equipment (photocopiers, fax, computers); input and retrieve data
- Assist office manager with duties such as enrolling students, compiling birth certificates, verifying supplies, and updating grades in SIS
- Input and maintain student data in the SIS; enroll/withdraw students and record demographics
- Maintain attendance data in SIS; generate daily/monthly reports and ADA data
- Request and send cumulative records; record data on records
- Demonstrate proficiency in the district/state SIS
- Perform other related duties as assigned
- EVALUATION
Skills
Education
Tools
Job description
Starting Date: Immediately
- High school diploma and two years of business college preferred
- Proficiency in oral and written communication
- Possess strong organizational skills
- Possess excellent people skills
- Possess the ability to facilitate multiple tasks simultaneously
- Proficiency in computer skills (Microsoft and Excel)
- Must be able to maintain confidentiality in all matters
- Loyalty and professionalism
Principal and/or Office Manager
To contribute to the efficient operation of the school office by providing support in the areas of attendance, cumulative records, data entry, and other assigned tasks.
- Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
- Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
- Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
- Assists the office manager in a variety of duties including, but not limited to the following: registering students for the upcoming school year; compiling birth certificate and immunization forms; verifying and organizing incoming supplies and equipment; ensuring grades are in the SIS; printing progress reports, report cards, and cumulative folder labels; maintaining student discipline records; and attending professional development sessions.
- Inputs and maintains required student data through the SIS (student information system) including, but not limited to, enrolling and withdrawing students and recording demographic data.
- Inputs and maintains required attendance data through the SIS (student information system); completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
- Requests, maintains, and sends cumulative records when appropriate; records pertinent data on cumulative records.
- Demonstrates proficiency in the district and state student information system.
- Performs other related duties as requested or assigned.
- EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
Classification:
Office Assistant
Scale:
Classified
Grade:
A Grade
Days Employed:
225 days
Range: $14.50 per hour
Overtime:
Non-exempt
MS Personnel/Accreditation Data:
This job is also posted in Jackson Public Schools MS
Application Deadline: Nov 30, 2026 11:59 PM (Central Standard Time)
Posted: Oct 28, 2026 5:00 AM (UTC)
Starting Date: Immediately
- High school diploma and two years of business college preferred
- Proficiency in oral and written communication
- Possess strong organizational skills
- Possess excellent people skills
- Possess the ability to facilitate multiple tasks simultaneously
- Proficiency in computer skills (Microsoft and Excel)
- Must be able to maintain confidentiality in all matters
- Loyalty and professionalism
Principal and/or Office Manager
To contribute to the efficient operation of the school office by providing support in the areas of attendance, cumulative records, data entry, and other assigned tasks.
- Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
- Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
- Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
- Assists the office manager in a variety of duties including, but not limited to the following: registering students for the upcoming school year; compiling birth certificate and immunization forms; verifying and organizing incoming supplies and equipment; ensuring grades are in the SIS; printing progress reports, report cards, and cumulative folder labels; maintaining student discipline records; and attending professional development sessions.
- Inputs and maintains required student data through the SIS (student information system) including, but not limited to, enrolling and withdrawing students and recording demographic data.
- Inputs and maintains required attendance data through the SIS (student information system); completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
- Requests, maintains, and sends cumulative records when appropriate; records pertinent data on cumulative records.
- Demonstrates proficiency in the district and state student information system.
- Performs other related duties as requested or assigned.
- EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
Classification:
Office Assistant
Scale:
Classified
Grade:
A Grade
Days Employed:
225 days
Salary:
Range: $14.50 per hour
Overtime:
Non-exempt
MS Personnel/Accreditation Data:
751016 (Secretary/Clerical)
Position Type: Full-Time
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