School Office Assistant - Front Desk & Admin Support

Spann Elementary School; Jackson (MS); On-site; USD 12,000 - 15,000; Full time

Job summary

Spann Elementary School in Jackson, Mississippi is seeking an Office Assistant to support daily school operations. The role involves answering phones, greeting visitors, and relaying information to staff, as well as handling correspondence, and assisting with clerical tasks across the front office.

You will input and maintain student data, attendance, and grades in the school information systems, and help prepare reports and forms as needed.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Proficiency in computer skills (word processing, spreadsheet, and SAMS/MSIS).
• Loyalty and professionalism.

Responsibilities

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including, but not limited to the following: compiling immunization forms; processing lunch applications; verifying and organizing incoming supplies and equipment; and maintaining student discipline records.
• Inputs and maintains required student data on student administration management system including, but not limited to, enrolling and withdrawing students and recording demographic data.
• Inputs and maintains required attendance data on student administration management system; completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
• Inputs and maintains grades; prints report cards.
• Performs other related duties as requested or assigned.

Skills

Oral and written communication

Loyalty and professionalism

Computer skills

Education

High school diploma; business college preferred

Tools

SAMS/MSIS

Word processing

Spreadsheet

Job description

Spann Elementary School in Jackson, Mississippi is seeking an Office Assistant to support daily school operations. The role involves answering phones, greeting visitors, and relaying information to staff, as well as handling correspondence, and assisting with clerical tasks across the front office.

You will input and maintain student data, attendance, and grades in the school information systems, and help prepare reports and forms as needed.