School Office Clerk: Front Desk & Records Specialist

Plain Local Schools; Canton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Plain Local Schools is seeking an Office Clerk to support daily administrative functions and student-related operations in a school setting. The role involves front-desk duties, records management, and coordination with administrators and staff.

The position requires a high school diploma and willingness to receive clerical training. Candidates should be comfortable handling confidential information and working as part of a team to maintain a safe, organized educational environment.

Qualifications

• High School diploma or equivalent is required.
• Training as a clerk secretary or willingness to be trained is expected.
• Experience working with students in an authoritative role is preferred.

Responsibilities

• Operate the switchboard and other communication systems, when assigned, in an efficient manner, giving courteous and prompt assistance to callers.
• Maintain the work area in a clean, orderly, and functional manner.
• Compile, copy, collate and bind printed materials as directed.
• Maintain the confidentiality of student and staff records and behavior.
• Understand and utilize technology available, along with all necessary office equipment (calculators, copiers, fax machines, etc.)
• Maintain all records of the office including all bookkeeping that may be required
• Greet visitors and persons entering the building in a friendly manner; show same attitude to fellow employees, and always look for ways to assist the team
• Answer telephones, relay messages, transfer calls, manage communications to appropriate individuals, and deal with all fellow staff members in a professional and personable manner
• Manage mail and other deliveries as required, both receipt (sorting & distribution) and disbursement, making sure necessary supplies are on hand
• Process all forms/information and submit to central office on a timely basis
• Assist substitutes with assignments, information, and needed supplies
• Make copies, produce reports and create documents for others as needed
• Take responsibility for bulletin boards in office; post schedules and menus
• Support administrator with all facets of the office by being punctual, staying on task, and always striving for professional growth
• Assist administrator/supervisor with programs such as banquets, honors programs, etc.
• Enter and maintain accurate information on EMIS system or other data management systems
• Provide assistance to staff and students that may include occasional exposure to blood and bodily fluid
• Provide assistance to staff and students that may include occasional interaction among unruly children
• Organize, secure and distribute student medications as per administrative direction and policy
• Comply with all Plain Local Board of Education policies and procedures
• Perform other duties as directed

Skills

Student interaction

Clerical training

Willing to be trained

Education

High School diploma or equivalent

Job description

Plain Local Schools is seeking an Office Clerk to support daily administrative functions and student-related operations in a school setting. The role involves front-desk duties, records management, and coordination with administrators and staff.

The position requires a high school diploma and willingness to receive clerical training. Candidates should be comfortable handling confidential information and working as part of a team to maintain a safe, organized educational environment.