School Office Assistant — ESS & Records Support

Phoenix Union High School District; Phoenix (AZ); On-site; USD 2,066,000 - 2,755,000; Full time

Job summary

Phoenix Union High School District 210 is seeking an Office Assistant, ESS to provide clerical support for Exceptional Student Services. Responsibilities include information provision to staff and the public, general office duties and confidential handling of student records.

The role requires accuracy in data entry, use of office equipment, and strong English communication. It supports ESS programs and interacts with students, parents and staff while maintaining discretion and adherence to

Qualifications

• High School diploma or GED required.
• Duties include accurate data entry, records maintenance, and clerical support.
• Ability to type, operate office equipment, and communicate effectively in English.

Responsibilities

• Performs a variety of clerical duties related to the function/program to which assigned.
• Operates general office equipment (e.g., computer, copier).
• Provides information regarding programs and procedures to students, parents and public according to prescribed procedures.
• Maintains high level of discretion and confidentiality with all matters concerning ESS students.
• Responds to emails, processes data entry, types letters, memoranda, reports and other documents.
• Completes and submits district forms. Prepares and handles department mailings as needed.
• Reviews and edit materials for accuracy, completeness, and conformance to District policies and procedures.
• Maintains and purchases inventory and supplies. Prepares and handles requisitions, processes receipt of products and supplies, verifies budget codes for purchasing, accounts payable and payroll as needed.
• Schedules and coordinates calendars, meetings and events.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

Skills

Typing accuracy

Office equipment operation

English communication

Records management

Customer service

Interpersonal skills

Policy compliance

Data entry

Attention to confidentiality

Teamwork

Education

High School diploma or GED

Job description

Phoenix Union High School District 210 is seeking an Office Assistant, ESS to provide clerical support for Exceptional Student Services. Responsibilities include information provision to staff and the public, general office duties and confidential handling of student records.

The role requires accuracy in data entry, use of office equipment, and strong English communication. It supports ESS programs and interacts with students, parents and staff while maintaining discretion and adherence to