School Office Coordinator

Aspire Public Schools; Stockton (CA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Health benefits

Job summary

Aspire Public Schools in Stockton is seeking an Office Assistant to support the Business/Office Manager and school operations. You will handle reception, scheduling, materials, and communications with staff, families, and outside consultants/vendors.

The role emphasizes attendance tracking, student records support, basic first aid, and communications with parents. Proficiency in Microsoft Office and strong multitasking are essential; Spanish fluency is highly desirable.

Qualifications

• Strong time management and multitasking skills.
• Strong interpersonal and communication skills.
• Ability to work with constant interruptions and remain focused; follow written and oral instructions.
• Ability to work independently as well as with a team.
• Professional appearance and manner.
• Fluency in Spanish - highly desirable.

Responsibilities

• Provides administrative support for the Business/Office Manager and Principal. Screens visitors/telephone calls, manages correspondence, calendars, meetings, supplies, and communications.
• Processes documents and materials such as student transfers, cumulative records, schedules, reports, and newsletters.
• Maintains student records for accuracy and organization.
• Assists in student registration, enrollment and attendance reporting; supports parents with applications.
• Maintains attendance data for district/state reporting and truancy compliance.
• Supports testing administration and record-keeping.
• Administers confidentiality of information.
• May assist in free/reduced lunch reporting.
• Performs first aid and medication administration as needed.
• Collects and processes payments for events per policy; supports behavior reporting and student wellbeing.

Skills

Time management

Interpersonal communication

Attention to detail

Independence

Professional appearance

Spanish language (desirable)

Education

High School Diploma

Tools

Microsoft Office

Job description

Aspire Public Schools in Stockton is seeking an Office Assistant to support the Business/Office Manager and school operations. You will handle reception, scheduling, materials, and communications with staff, families, and outside consultants/vendors.

The role emphasizes attendance tracking, student records support, basic first aid, and communications with parents. Proficiency in Microsoft Office and strong multitasking are essential; Spanish fluency is highly desirable.