School Office Administrator & Events Coordinator

Roman Catholic Bishop of San Diego; San Diego (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Diocese of San Diego in San Diego, CA is seeking an Administrative Assistant to support the Office for Schools and assist the Superintendent and Associate Superintendents. The role covers front-desk duties, correspondence, calendar management, event coordination, and reporting for 43 elementary and 6 high schools within the Diocese.

The ideal candidate will have strong MS Office 365 and Google Workspace skills, experience with Adobe/Canva, and the ability to handle multiple tasks with discretion

Qualifications

• Minimum three years’ experience with administrative and office procedures.
• Experience with Microsoft Office 365 (Word, Excel, Outlook).
• Experience with Google Workspace (docs, sheets, forms).
• Proficiency with Adobe and Canva tools.

Responsibilities

• Provide receptionist services for OFS and answer calls.
• Direct calls, take messages and route inquiries.
• Manage OFS files, rosters, and computer records; maintain databases.
• Coordinate OFS reporting (e.g., annual statistics, DO J reporting).
• Plan and coordinate in-service days, school leadership retreats and events, including space, vendors, food, and supplies.

Skills

Communication

Organization

Confidentiality

Bilingual Spanish (preferred)

Tools

Microsoft Office 365

Google Workspace

Adobe

Canva

Job description

Diocese of San Diego in San Diego, CA is seeking an Administrative Assistant to support the Office for Schools and assist the Superintendent and Associate Superintendents. The role covers front-desk duties, correspondence, calendar management, event coordination, and reporting for 43 elementary and 6 high schools within the Diocese.

The ideal candidate will have strong MS Office 365 and Google Workspace skills, experience with Adobe/Canva, and the ability to handle multiple tasks with discretion