Education Office Administrator & Events Coordinator

Roman Catholic Bishop of San Diego; Lynwood Gardens (CA); Sur place; USD 30 000 - 39 000; Plein temps

Résumé du poste

The Diocese of San Diego, Pastoral Center, is seeking an Administrative Assistant to support the Office for Schools (OFS) and assist the Superintendent and Associate Superintendents. The role covers 43 Catholic elementary schools and 6 Catholic high schools across San Diego and Imperial Counties.

Responsibilities include receptionist duties, data management, event coordination, reporting, and communications.

Qualifications

• Minimum three years’ experience with administrative and office procedures preferred
• Demonstrated experience with Microsoft Office 365 (Word, Excel, Outlook)
• Demonstrated experience with Google Workspace (google docs, sheets, forms, etc.)
• Other technical skills: Adobe, Canva

Responsabilités

• Provide receptionist services for OFS
• Answer telephones, take messages and direct calls appropriately
• Respond to inquiries from principals, teachers and pastors, provide support and clarify policies
• Receive and route OFS mail
• Maintain OFS files, rosters and computer records
• Design and maintain databases
• Coordinate OFS reporting (e.g., NCEA reports, annual statistical reports, DOJ reporting, and other reporting)
• Assist in coordinating in-service days, annual school leadership retreats, and other events planned by the OFS
• Schedules Pastoral Center rooms for meetings and events, provides set up and hospitality when needed
• Coordinates activities related WASC/WCEA accreditation process
• Maintains OFS e-newsletters, social media, and updates website
• Prepare and edit office correspondence, communications, presentations and other documents
• Prepares OFS Master Calendar
• Other duties as assigned by Superintendent of Schools

Connaissances

Communication

Organizational skills

People skills

Formation

Three years administrative/office experience

Outils

Microsoft Office 365

Google Workspace

Adobe

Canva

Description du poste

The Diocese of San Diego, Pastoral Center, is seeking an Administrative Assistant to support the Office for Schools (OFS) and assist the Superintendent and Associate Superintendents. The role covers 43 Catholic elementary schools and 6 Catholic high schools across San Diego and Imperial Counties.

Responsibilities include receptionist duties, data management, event coordination, reporting, and communications.