School Guidance & Administrative Secretary

Young World Physical Education; Northbridge (MA); On-site; USD 31,684 - 38,572; Full time

Job summary

Northbridge Public Schools in Whitinsville, Massachusetts is seeking a Full Year Guidance Secretary at Northbridge High School. The role provides clerical support to administrative staff, acts as receptionist, and ensures the office operates smoothly.

Primary duties include maintaining office files, typing letters/reports, handling mail, answering phones, greeting visitors, and following established procedures to support daily operations. Citizenship, residency or work visa required.

Qualifications

• Citizenship, residency or work visa required.

Responsibilities

• Maintain the files of the office to which he/she is assigned in a standard and appropriate manner;
• Type a variety of material such as letters, reports, memoranda, etc. from rough drafts or corrected copy;
• Photocopy as required or requested, to include listed copies on official correspondence;
• Respond on behalf of his/her office to official inquiries as directed by his/her supervisor;
• Proof read work of other office staff members as requested;
• Assist in internal mail distribution;
• Assure compliance of his/her office with accepted administrative procedures and policies including personnel and financial management requirements;
• Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office;
• Answer office telephone and respond appropriately to request and/or channels calls to the proper person/office;
• Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner;
• Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks;
• Perform any other related duties or assignment as directed by his/her supervisor.

Job description

Northbridge Public Schools in Whitinsville, Massachusetts is seeking a Full Year Guidance Secretary at Northbridge High School. The role provides clerical support to administrative staff, acts as receptionist, and ensures the office operates smoothly.

Primary duties include maintaining office files, typing letters/reports, handling mail, answering phones, greeting visitors, and following established procedures to support daily operations. Citizenship, residency or work visa required.