School Front Office & Enrollment Administrator

Apple Montessori Schools; Kinnelon (NJ); On-site; USD 25,000 - 33,000; Part time

Job summary

Apple Montessori Schools in Towaco and Kinnelon, NJ seeks an Administrative Assistant to be the first point of contact for families, staff and visitors. This role requires a friendly, proactive approach and strong organizational skills to keep records, schedules and front office operations running smoothly.

The position is non-exempt and hourly, with duties including enrollment paperwork, event coordination, basic bookkeeping, and collaboration with teachers and leadership.

Qualifications

• High school diploma or equivalent required; two years of admin experience preferred.
• Experience in a school or educational setting preferred.
• Strong verbal, written, and interpersonal communication skills.
• Proficient in Microsoft Word, Excel, Outlook; comfortable with web-based tools.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and manage calendars.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and general school documentation.
• Support school leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and in-person inquiries.
• Assist in coordinating school events and staff meetings.
• Assist with enrollment paperwork and student onboarding.
• Maintain a clean, organized, and secure front office environment.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Multi-tasking

Customer service

Attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Web-based applications

Job description

Apple Montessori Schools in Towaco and Kinnelon, NJ seeks an Administrative Assistant to be the first point of contact for families, staff and visitors. This role requires a friendly, proactive approach and strong organizational skills to keep records, schedules and front office operations running smoothly.

The position is non-exempt and hourly, with duties including enrollment paperwork, event coordination, basic bookkeeping, and collaboration with teachers and leadership.