School Administrative Assistant

Apple Montessori Schools; Kinnelon (NJ); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Job summary

Apple Montessori Schools in Towaco and Kinnelon, NJ, is seeking an Administrative Assistant for a Monday–Friday 12:00 pm–6:30 pm shift. This non-exempt, hourly role is the first point of contact for families and staff, supporting front office operations and basic bookkeeping.

You will greet visitors, manage records, assist with events and enrollment, and collaborate with teachers and leadership to keep the school running smoothly.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• 2+ years of administrative or office experience, preferably in a school setting.
• Experience in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain relationships with staff and families.
• Proficient in Word, Excel, Outlook and general office equipment.

Responsibilities

• Greet and assist students, parents, staff and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and school documentation.
• Support scheduling, correspondence, and calendar management for school leadership.
• Handle calls, emails, and inquiries with clear customer service.
• Assist with enrollment paperwork and student onboarding.
• Maintain a clean, organized, secure front office environment.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff on school-wide initiatives.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Multi-tasking

Customer service

Education

High school diploma or equivalent

Associate's/Bachelor's preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Web-based applications

Job description

Morris Plains and Kinnelon, NJ

Monday - Friday 12:00 pm to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Towaco and Kinnelon, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some of the duties and responsibilities:

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools:

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day

REPORTS TO:

Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.

Salary Description

$18.00/ hour