School Administrative Assistant Kinnelon, NJ

Apple Montessori Schools; Kinnelon (NJ); On-site; USD 25,000 - 33,000; Part time

Job summary

Apple Montessori Schools in Towaco and Kinnelon, NJ seeks an Administrative Assistant to be the first point of contact for families, staff and visitors. This role requires a friendly, proactive approach and strong organizational skills to keep records, schedules and front office operations running smoothly.

The position is non-exempt and hourly, with duties including enrollment paperwork, event coordination, basic bookkeeping, and collaboration with teachers and leadership.

Qualifications

• High school diploma or equivalent required; two years of admin experience preferred.
• Experience in a school or educational setting preferred.
• Strong verbal, written, and interpersonal communication skills.
• Proficient in Microsoft Word, Excel, Outlook; comfortable with web-based tools.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and manage calendars.

Responsibilities

• Greet and assist students, parents, staff, and visitors with warmth and professionalism.
• Maintain student records, attendance logs, and general school documentation.
• Support school leadership with scheduling, correspondence, and calendar management.
• Handle phone calls, emails, and in-person inquiries.
• Assist in coordinating school events and staff meetings.
• Assist with enrollment paperwork and student onboarding.
• Maintain a clean, organized, and secure front office environment.
• Perform basic bookkeeping or billing tasks as needed.
• Collaborate with teachers and staff to support school-wide initiatives.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Multi-tasking

Customer service

Attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Web-based applications

Job description

Description

Morris Plains and Kinnelon, NJ

Monday - Friday 12:00 pm to 6:30 pm

Non Exempt; Hourly

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Towaco and Kinnelon, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school.

Some of the duties and responsibilities:

• Greet and assist students, parents, staff, and visitors with warmth and professionalism
• Maintain student records, attendance logs, and general school documentation
• Support school leadership with scheduling, correspondence, and calendar management
• Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
• Assist in coordinating school events and staff meetings
• Assist with enrollment paperwork and student onboarding
• Maintain a clean, organized, and secure front office environment
• Perform basic bookkeeping or billing tasks as needed
• Collaborate with teachers and staff to support school-wide initiatives

Why Join Apple Montessori Schools:

• Supportive and collaborative team environment
• Opportunities for career growth and development
• Competitive salary and comprehensive benefits
• The chance to make a meaningful impact on students and families every day
  

REPORTS TO:

Director/Assistant Director

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office experience, preferably in a school or educational setting
• Experience working in a school setting highly preferred.
• Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
• Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
• Excellent organizational skills and attention to detail.
• Ability to multi-task in an office setting.