School Front Office Administrator

Jubilee Academies; Harlingen (TX); On-site; USD 26,000 - 32,000; Full time

Job summary

Jubilee Academies in Harlingen, TX is seeking a Front Office professional to carry out clerical and receptionist duties to ensure the smooth operation of the school office under direct supervision.

This full-time, 205-day position offers a Monday–Friday schedule (40 hours/week), a non-exempt status, and responsibilities including answering calls, greeting visitors, preparing reports, managing calendars, and maintaining confidential information.

Qualifications

• High School diploma or GED preferred.
• Proficient keyboarding, word processing, and file maintenance skills.
• Knowledge of school district organization, operations, and administrative policies.
• Excellent organization, communication, and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.

Responsibilities

• Type all correspondence, memoranda, and reports for Administrators.
• Compile information and prepare reports as needed.
• Record information and maintain confidentiality.
• Schedule appointments and maintain administrator's calendar.
• Receive and route incoming calls, take accurate messages and direct to appropriate staff.
• Greet and guide visitors to central administration office.
• Aid public, staff and students as needed.
• Prepare purchase requisitions, order supplies and maintain inventory.
• Draft mailings and labels using personal computer.
• Manage computerized files using personal computer including reports, staff roster and mailing list.
• Sort and disperse mail, messages and other documents.
• Assist with travel arrangements.
• Other duties as assigned by campus administrator.
• Student Growth and Development.
• Be a positive role model for students, support mission of school.
• All other duties assigned.

Skills

Keyboarding

Organization

Communication

Interpersonal skills

PC proficiency

Education

High School diploma or GED

Tools

Spreadsheets

Databases

Word processing

Job description

Jubilee Academies in Harlingen, TX is seeking a Front Office professional to carry out clerical and receptionist duties to ensure the smooth operation of the school office under direct supervision.

This full-time, 205-day position offers a Monday–Friday schedule (40 hours/week), a non-exempt status, and responsibilities including answering calls, greeting visitors, preparing reports, managing calendars, and maintaining confidential information.